Professional Services Agreement - Christopher B Burke Engineering - Impervious Cover Based Stormwater Utility Phase 2

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ATTACHMENT A: SCOPE OF SERVICES PHASE 2 It is our understanding that the City of South Bend wishes to establish an impervious cover -based stormwater utility to provide long-term and sustainable funding for its stormwater program. It is also our understanding that the city wishes to break this effort into phases to accommodate available funding. Work on Phase 1, digitization of impervious surfaces and preparation of a rate structure database, is in process. As Phase 2 of this effort, CBBEL will develop stormwater program costs, recommend a fair and equitable stormwater fee and rate structure, and summarize these findings in a rate study report. Work under a subsequent, and final, phase will build public support, assist with the utility adoption process, and support billing staff in the conversion of the rate study database to the city's billing database. CBBEL will complete the following tasks as part of Phase 2: Task 1— Identify Stormwater Program Costs: CBBEL will review existing stormwater budgets, such as the stormwater quality management plan (SWQMP) implementation budget, and budgets for stormwater capital improvement and special projects to create an estimate of the stormwater program costs. This task will also include recommended organization and staffing for an enhanced program. The following activities will be completed as part of this task: • Review annual operating disbursement for SWQMP implementation (salaries, equipment, public education, training, assessment billing costs, and MCMs addressed) • Review city data to identify capital improvement and operations and maintenance needs • Provide estimated debt service cost alternative related to potential debt financing of capital items with the assistance of Umbaugh under a separate city agreement • Identify cost sharing alternatives from other departments • Identify associated utility billing costs • Meet with city staff to review the recommended stormwater program costs The deliverable for this task will be an average annual stormwater program operating disbursement and capital improvement costs for a five-year period. Task 2 — Rate Structure and Fee: CBBEL will develop a fair and equitable assessment basis using impervious area (completed in Phase 1 under a separate agreement) and use that to create a rate structure to generate the revenue needed for the five-year stormwater program costs identified in Task 1. The following activities will be completed as part of this task: • Calculate the equivalent residential unit (ERU) • Create an interactive rate study database that will calculate the fee for each parcel and allow the user to immediately see the effects of changing various parameters • Calculate rates for three different scenarios with a list of top 50 rate payers • Recommend options for stormwater user fee credits • Meet with city staff to review the scenarios, largest rate payers, associated fees for each scenario, and options for user fee credits The deliverable for this task will be three stormwater utility rate scenarios and a recommendation scenario for implementation.