02-25-08 Council Meeting Agenda & Packet

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BILL NO ORDINANCE NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND INDIANA, AMENDING CHAPTER 2, ARTICLE 1, SECTION 2-10 (i) OF THE SOUTH BEND MUNICIPAL CODE ADDRESSING MINUTES OF THE COUNCIL'S STANDING COMMITTEE MEETINGS STATEMENT OF PURPOSE AND INTENT This ordinance amends Chapter 2, Article 1, Section 2-10 (i) of the South Bend Municipal Code to comply with IC 36-4-6-9. This amendment specifies the assistance of the South Bend City Clerk's Office to provide clerical services in the recording and filing of all Standing Committee minutes instead of Council Attorney assistance. This ordinance would also codify the current process which has been effectively implemented by the Office of the City Clerk of placing all approved committee meeting minutes on the Council's website. In this way they will be available to the public for informational and researching purposes. The proposed amendments are believed to foster greater efficiency. Now, Therefore, be it ordained by the Common Council of the City of South Bend, Indiana, as follows: Section I. The third paragraph set forth in Chapter. 2, Article 1, Section 2-10 (i) of the South Bend Municipal Code shall be amended to read as set forth below with all other provisions of paragraph (i) remaining in full force and effect: The Chairperson, with the assistance of the City Clerk or his designee , shall be responsible for filing Committee minutes with office of the City Clerk within two (2) weeks after each committee meeting. Such minutes shall comply with the Open Door Law and shall include but not be limited to: (1) the date, time and place of the meeting; (2) persons in attendance; (3) summary of all items discussed including all references .to proposed resolutions and ordinances referred to it for review and recommendation; (4) a record of all votes taken; and the time of adjournment. Any documents submitted to a Committee shall be filed with the original of the committee minutes with the Office of the City Clerk. Any majority or minority reports filed with a committee shall also be attached to such Committee minutes. won the approval and signinc~of such minutes by the Committee Chairperson the Office of the City Clerk shall see that the minutes are properlkposted on the Common Council's website.