02/12/07 Common Council Minutes - Laserfiche WebLink

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REGULAR MEETING FEBRUARY 12, 2007 SECTION I. It is in the best interest of the City of South Bend, Indiana to enact the following guidelines and policies: 1. The Board of Public Works and the Department of Public Works of the City of South Bend shall be the authorized agents for the South Bend Common Council for purposes of meeting the provisions required by LC. 36-1-12.5 and other Indiana laws leading up to the final review of and the execution by the South Bend Common Council of a Guaranteed Energy Savings Contract for the use of LED technology in its mechanized traffic signals. Such authorization would include without limitation the preparation of specifications, evaluation criteria, advertisement for proposals, opening of proposals, rejecting non-responsive proposals, evaluating the proposals, and making advisory recommendations to the Common Council. 2. The Board of Public Works and the Department of Public Works shall make an advisory recommendation to the South Bend Common Council concerning the selection of a company to contract with for an Energy Savings Contract, with the South Bend Common Council retaining the sole and exclusive authority to enter into such a contract. 3. The Board of Public Works and the Department of Public Works are authorized to supervise all work done on the Guaranteed Savings Contract concerning traffic signals, including the power to authorize change orders. 4. The Board of Public Works and the Department of Pubic Works shall report to the South Bend Common Council prior to the first regular Council meeting each month and at such other times as requested and shall invite the Chairperson of the Public Works and Property Vacation Standing Committee, or his designee, to any scheduled meetings between any company that submits a proposal and a member of the Board of Public Works or Department of Public Works employee. SECTION II. This Resolution shall be in full force and effect from and after its adoption by the Common Council and approval by the Mayor. Adopted this 12th day of February, 2007. s/Timothy A. Rouse Member of the Common Council Attest: s/John Voorde, City Clerk Presented by me to the Mayor of the City of South Bend, Indiana on the 13th day of February, 2007 at 12:40 o'clock p.m. s/Janice Talboom, Deputy City Clerk Approved and signed by me on the 13th day of February 2007, at 2:15 o'clock p.m. s/Stephen J. Luecke, Mayor Councilmember Varner, Chairperson, Public Works and Property Vacation Committee reported that this committee held a meeting this afternoon and it was the consensus of the committee to send this bill to the full Council with a favorable recommendation. Mr. Gary Gilot, P.E., Public Works, Director, 13th Floor County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana, made the presentation for this bill. Mr. Gilot advised that The South Bend Light Emitting Diode (LED) Traffic Signals Guaranteed Energy Saving Contract will improve safety, save energy, help the 31