07/10/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION JULY 5 2012 222 The Agenda Review Session of the Board of Public Works was convened at 10.30 a.m. on Thursday, July 5, 2012, by Board President Mr. Gary A. Gilot, with Board Members Donald E. Inks, Kathryn E. Roos, Michael Mecham and Mark Neal present. Also present was Board Attorney Cheryl Greene. Ms. Jennifer Corle, Engineering, presented the proposed agenda of items presented by the public and by City Staff on behalf of Board of Public Works Clerk, Linda M. Martin. ADDITIONS TO THE AGENDA Mr. Gilot noted the additions to the agenda of an agreement amendment, a change order and a quotation award. Board members discussed the following item (s) from that list. - Addendum to the Master Agency Agreement — Union Station Technology Center Mr. Bill Schalliol, Community & Economic Development, stated the above Addendum to the Master Agency Agreement is for the approval of the budget and equipment purchases related to Memorandum of Understanding No. 1 approved by the Redevelopment Commission on March 8, 2012, in the amount of $2,200,000.00. The excess cost of work needed will be covered by Union Station Properties. - Addendum to the Master Agency Agreement -- Fat Daddy's Sidewalk Repair Mr. David Relos, Community & Economic Development, stated the above Addendum to the Master Agency Agreement is for the repair of a vault that was found under the sidewalk in front of the old Fat Daddy's building. Currently, the sidewalk is structurally unsound. Upon consultation with a structural engineer, the wall of the vault closest to the building will be supported, the vault will be filled in, and the sidewalk re- poured. This is an immediate safety hazard. - Resolution 38 -2012 — Accepting the Transfer of Real Property from the South Bend Department of Redevelopment Mr. David Relos, Community & Economic Development, stated the Board of Public Works is taking ownership of the Hansel Center upon project completion to transfer to the South Bend Heritage Foundation. The building will then be used for Latino studies, community outreach and other resources. - Community Development Building Grants Ms. Lori Timmer, Community & Economic Development, reviewed the four Contracts and one Contract Amendment funded by Community Development Building Grant funds. Notably, the Contract Amendment with the Housing Development Corporation provides $1,000.00 for program participants that have gone through financial counseling to go toward closing costs. So far, the program has been able to assist nine residents. The Neighborhood Resources and Technical Services Corporation program trains residents to develop basic leadership skills to help them lead and sustain active neighborhood associations and expose them to the best neighborhood building practices. Funding will cover travel, hotel, and training for each individual. At the beginning of 2012, Ms. Timmer stated she included a list of local Women and Minority Businesses listed on the State of Indiana website and Dun & Bradstreet with each contract sent. Those businesses are asked to use those WBE /MBE businesses when contracting work. - Special Purchase — Low Pressure Membrane Diffusers at Aeration Tank No. 4 at the Wastewater Treatment Plant Mr. Jacob Klosinski, Environmental Services, stated the above special purchase is being made to replace the current ceramic diffusers that have reached the end of their lifespan. Mr. Klosinski stated the new system will help solve several problems with the current system including water leaking back into the pipe. The department plans to replace sections of the current system over the next three years. The lifespan of the membranous diffusers is approximately 15 -20 years. The ceramic tiles' lifespan is approximately 30 years. However, the membrane diffusers can be replaced twice and would still cost less than one ceramic tile replacement. Mr. Gilot asked Mr. Klosinski to prepare a cost analysis. - Change Order — LaSalle School Area Sewer Separation — Project No. 107 -042