No. 3045 approving/authorizing the execution of an amendment to the addendum to the master agency agreement (Fellows St. Corridor Improvement Project - Supplement #3)

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14 21 'Upon receipt of approval from the City, CBBEL will proceed to Phase 2 (Task 4 through 6). Task 4 — Full Desian Services This task will include the design and preparation of final construction documents for the project. Plans and specifications will be prepared in accordance with City Standards and Specifications. Plans will be developed using base sheets created from the topographic survey. The project will consider design features to address the requirements of the regulatory agencies involved with this construction. This task will also include coordination with utility company representatives to identify potential utility relocation needs. Information gathered during this task will be shown on the final construction plans. Specifications will be developed utilizing standard specifications and general conditions provided by the City supplemented (if needed) with CBBEL standard technical specifications. CBBEL staff will provide an opinion of probable cost based on the final construction plans. This opinion will be based on the judgment of CBBEL engineering staff, supplemented by local construction project history information provided by the City. An itemized list of the estimated quantities or work units required to complete the job will be included. It is anticipated that during the progress of this task, CBBEL will meet with the City staff and other necessary local representatives to discuss the progress of the design. Three meetings are included in the proposed fee. Schedule to complete: 4 Months from approval date of Concept Plans Task 5 - Rule 5 Permit: A Rule 5 permit (IDEM) will be required for this project. CBBEL will prepare the submittal package and required documentation including the publication of a legal notice in a local newspaper. The package will be provided to the City for signature and submittal to IDEM. Schedule: 30 days from completion of final design Task 6 - Bid Services: CBBEL will provide three full copies of the final design documents to the City prior to bidding. CBBEL will assist the City in conducting a pre -bid conference at a location of the City's choosing. CBBEL will address contractor questions and prepare and issue addenda, as needed. Following bid opening, CBBEL will compile and certify bid tabulation sheets and provide a contract award recommendation to the City. It is assumed that City staff or representatives will coordinate the bid collection, bid opening, and the preparation of the construction agreement. Schedule: Assumed 8 week bid period Total Estimated Fee for Phase 2 (Tasks 4 through 6) is $153.000.00 3 Christopher B. Burke Engineering Ltd. City of South Bend: Fellows Street Corridor Improvements 01.13110093.00000 Page 3 of 5