Statement of Work - Crowe LLP - 2018 Comprehensive Annual Financial Report Prep

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CAFR Preparation Assistance Services ON of South Bend, Indiana Phase 1: Planning Critical to any engagement is a mutual understanding of the project goals and objectives and the expected outcomes and deliverables prior to beginning project activities. Therefore, in the Planning phase, we will conduct an Entrance Conference with the City to initiate and kick-off this project. During our Entrance Conference, we will coordinate the project timing, including scheduled meetings and deliverable due dates. During this phase, we will also define the roles and responsibilities of key project staff both from the City and from Crowe. These roles and responsibilities will be documented so all parties are clear who is responsible for performing specific project tasks. Phase 2: Obtain and Review Documentation In this phase, Crowe will use its experience and technical accounting expertise to review schedules, statements, and any other relevant documentation that pertains to the CAFR. We will review all documentation from a technical standpoint, from a tie out standpoint, as well as ensuring all documentation is adequately supported and updated with correct dates, data sets, grammar and punctuation. Through our review, we will provide proposed technical revisions and comments as we see fit. These revisions and comments will improve documentation and ensure schedules and statements are properly presented and can be utilized to assist with phase 3, preparation of the draft CAFR. Phase 3: Prepare Draft CAFR The first step of Phase 3 will be to prepare the financial reporting entries (also referred to as GASB 34 entries) to convert the governmental statements to the government -wide statements. Crowe has included completing these entries as an optional service below. Once these entries are completed, we will prepare the draft CAFR. Once the draft CAFR is complete, we will provide the CAFR to our technical team for review. Once approved by our technical team, we will issue the draft CAFR to the City for review. Based on comments and feedback from the City's review, we will make updates to the draft CAFR. The revised draft CAFR will be provided back to the City to provide to the City's auditors. Phase 4: Prepare Final CAFR We will then plan to meet with the auditors to obtain any revisions or comments on the draft CAFR. In addition, we will update the CAFR for any audit adjustments that have been recorded by City. Once the draft CAFR has been approved by the City and Auditors, we will finalize the CAFR and provide a final .pdf version of the CAFR to the City for production. QpAional Services: Beyond providing the core service of CAFR preparation, Crowe believes it can provide some additional services that can provide additional value, beyond what Crowe will already be providing through the CAFR preparation: GASB Implementation Assistance Crowe can provide assistance navigating and implementing GASB accounting standards that are required for government entities. Crowe will work hands on with City employees to ensure GASB Page 2 of 5