Amendment to Software Agreement - Kronos, Inc - Kronos HR Payroll System

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INTER -OFFICE MEMORANDUM ` Department of Innovation & Technology City of South Bend 227 W Jefferson Blvd E, TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Sandra Kennedy, Michael Schmidt, Benjamin Dougherty FROM: Daniel Collins SUBJECT: Kronos (Change order for a HR Payroll project timeline extension) DATE: 2/5/2019 Linda and Members of the Board We are submitting for review and approval this change order with Kronos for professional services related to the extension of the project timeline for the implementation of the Kronos HR Payroll system. Due to the unexpected complexity of extracting HR and Payroll data from the City's existing software, Naviline, and mapping it to the Kronos HR Payroll system, it will be necessary to extend the project timeline by 2-3 months. Kronos will be committing approximately 500 additional hours to the project. The City intends to cover the cost of 176 of those hours at a rate of $150 per hour. The total fee for the change order is $26,400. The original agreement for the implementation was approved by the Board of Public Works on December 22"d, 2016. Thank you, Daniel Collins