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REGULAR MEETING JUNE _12, 2012 198
<br />Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were
<br />referred to Central Services for review and recommendation.
<br />ONE (1) 2012 AWARD BID
<br />T CAF IT LEASE)
<br />NEWER EMERGENCY MEDICAL VEHICLE (2012 FIRE
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on May 15, 2012, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to Crossroads Ambulance Sales and Services,
<br />LLC, 21912 Protecta Drive, Elkhart, Indiana 46516, in the amount of $206,299.00. Mr. Hudak
<br />noted that the bids from the other two lower bidders were rejected due to the delivery time, fuel
<br />tank size, and lifetime structural or electrical warranties being non - responsive to the bid
<br />specifications. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Ms. Roos seconded the motion, which carried.
<br />AWARD BID — ONE (1) 2012 OR NEWER, COMBINATION JET RODDER/VACUUM
<br />MACHINE WITH CAB AND CHASSIS (2012 WASTEWATER CAPITAL)
<br />Mr. Matthew Chlebowski, Central Services, advised the Board that on May 15, 2012, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr.
<br />Chlebowski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Best Equipment Company, Inc., 5550 Poindexter Drive, Indianapolis, Indiana
<br />46235, in the amount of $296,948.00 which is the Base Bid plus Options 2, 3, and 4. Therefore,
<br />Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined
<br />above. Ms. Roos seconded the motion, which carried.
<br />AWARD BID — ONE (1) NEW FIRE SAFETY HOUSE (2012 FIRE DEPARTMENT CAPITAL
<br />BUDGET
<br />Mr. Jeffrey Hudak, Central Services, recommended the purchase of one Fire Safety House from
<br />Mobile Concepts by Scotty, 480 Bessemer Road, Mount Pleasant, Pennsylvania 15666, the
<br />current Indiana State and Federal Surplus GSA Contractor. Mr. Hudak stated in his memo that
<br />the cost of the house is $69,799.77, but the Fire Department is only responsible for 20 %, with
<br />10% of the cost, or $6,980.00, from the Fire Department, and 10% from the Fire Fighters Union
<br />Local 362, Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid
<br />be awarded as outlined above. Ms. Roos seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT --- MEMORIAL HOSPITAL FACADE
<br />PROJECT NO. 112 -018 SB CENTRAL MEDICAL DISTRICT TIF)
<br />Mr. David Relos, Community and Economic Development, advised the Board that on May 15,
<br />2012, bids were received and opened for the above referenced project. After reviewing those
<br />bids, Mr. Relos recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Holladay Construction Group, LLC, 227 South Main Street, Suite 200, South
<br />Bend, Indiana 46601, in the amount of $816,821.00. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid be awarded and the Construction Contract approved as
<br />outlined above. Ms. Roos seconded the motion, which carried.
<br />Service Calls
<br />4
<br />Hourly Rate — Non - Agreement Sunday /
<br />Holiday Service Calls
<br />$135.00
<br />5
<br />Load bank testing
<br />$350.00
<br />3 Year Proposal
<br />to
<br />Item
<br />item
<br />Unit Price
<br />Extend
<br />I
<br />PM per Attached Equipment List
<br />$1 9,200.00
<br />$57,600.00
<br />2
<br />Hourly Rate — Non- Agreement Service
<br />Calls
<br />$90.00
<br />3
<br />Hourly Rate — Non-Agreement Overtime
<br />Service Calls
<br />$135.00
<br />4
<br />Hourly Rate — Non - Agreement Sunday /
<br />Holiday Service Calls
<br />$135.00
<br />5
<br />Load Bank Testing
<br />$350.00
<br />Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were
<br />referred to Central Services for review and recommendation.
<br />ONE (1) 2012 AWARD BID
<br />T CAF IT LEASE)
<br />NEWER EMERGENCY MEDICAL VEHICLE (2012 FIRE
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on May 15, 2012, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to Crossroads Ambulance Sales and Services,
<br />LLC, 21912 Protecta Drive, Elkhart, Indiana 46516, in the amount of $206,299.00. Mr. Hudak
<br />noted that the bids from the other two lower bidders were rejected due to the delivery time, fuel
<br />tank size, and lifetime structural or electrical warranties being non - responsive to the bid
<br />specifications. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Ms. Roos seconded the motion, which carried.
<br />AWARD BID — ONE (1) 2012 OR NEWER, COMBINATION JET RODDER/VACUUM
<br />MACHINE WITH CAB AND CHASSIS (2012 WASTEWATER CAPITAL)
<br />Mr. Matthew Chlebowski, Central Services, advised the Board that on May 15, 2012, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr.
<br />Chlebowski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Best Equipment Company, Inc., 5550 Poindexter Drive, Indianapolis, Indiana
<br />46235, in the amount of $296,948.00 which is the Base Bid plus Options 2, 3, and 4. Therefore,
<br />Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined
<br />above. Ms. Roos seconded the motion, which carried.
<br />AWARD BID — ONE (1) NEW FIRE SAFETY HOUSE (2012 FIRE DEPARTMENT CAPITAL
<br />BUDGET
<br />Mr. Jeffrey Hudak, Central Services, recommended the purchase of one Fire Safety House from
<br />Mobile Concepts by Scotty, 480 Bessemer Road, Mount Pleasant, Pennsylvania 15666, the
<br />current Indiana State and Federal Surplus GSA Contractor. Mr. Hudak stated in his memo that
<br />the cost of the house is $69,799.77, but the Fire Department is only responsible for 20 %, with
<br />10% of the cost, or $6,980.00, from the Fire Department, and 10% from the Fire Fighters Union
<br />Local 362, Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid
<br />be awarded as outlined above. Ms. Roos seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT --- MEMORIAL HOSPITAL FACADE
<br />PROJECT NO. 112 -018 SB CENTRAL MEDICAL DISTRICT TIF)
<br />Mr. David Relos, Community and Economic Development, advised the Board that on May 15,
<br />2012, bids were received and opened for the above referenced project. After reviewing those
<br />bids, Mr. Relos recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Holladay Construction Group, LLC, 227 South Main Street, Suite 200, South
<br />Bend, Indiana 46601, in the amount of $816,821.00. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid be awarded and the Construction Contract approved as
<br />outlined above. Ms. Roos seconded the motion, which carried.
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