|
AGENDA REVIEW SESSION JUNE 7 2012 190
<br />The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on
<br />Thursday, June 7, 2012, by Board President Mr. Gary A. Gilot, with Board Members Donald E.
<br />Inks, Kathryn E. Roos, and Michael C. Mecham present. Also present was Board Attorney
<br />Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a
<br />proposed agenda of items presented by the public and by City Staff.
<br />ADDITION TO THE AGENDA
<br />Mr. Gilot noted the addition to the agenda of a street closure for a special event for the
<br />Maennerchor Club.
<br />APPROVE PROFESSIONAL SERVICES AGREEMENT — CREATIVE FINANCIAL
<br />STAFFING (POLICE DEPT. MISC. CHARGES AND SERVICES)
<br />In a memorandum to the Board, Mr. Mark Neal, Controller, stated this agreement is to
<br />temporarily fill the position of Mr. Don Pinkert, Director of Financial Services for the Police
<br />Department, who recently retired. The agreement is for a not to exceed amount of $42,500.00,
<br />for a period of seven (7) months, after which time the vacancy is anticipated to be filled. Upon a
<br />motion by Mr. Inks, seconded by Ms. Roos and carried, the agreement was approved.
<br />Board members discussed the following item(s) from that list.
<br />- Request to Advertise — Rushton Rehab Project
<br />Mr. Dave Relos, Community and Economic Development, stated these three portions of
<br />the project are in the bid threshold, the rest will be quotes. Mr. Inks asked if all of the
<br />properties have been transferred to the City. Mr. Relos stated the Redevelopment
<br />Commission approved the transfers at their last meeting in May. Mr. Gilot questioned if
<br />the City owns the property and the buildings, noting that the windows, masonry repairs
<br />and cleaning are on the buildings. Mr. Inks stated the access agreement allows the City to
<br />make its improvements and then the agreement with Southhold Restoration ends. Mr.
<br />Relos added this is all exterior work, Southhold will do all of the interior work.
<br />- Addendum to the Master Agency Agreement — Ignition Park South Demolitions, Phase 3
<br />Mr. Dave Relos, Community and Economic Development, stated this is for six (6) more
<br />properties that need to have structures removed, and for clean -up and hydroseeding of the
<br />vacant lots.
<br />- First Amendment to Agreement for Professional Services — Downtown South Bend
<br />Mr. Dave Relos, Community and Economic Development, stated this is for leftover
<br />facade grant money to be brought forward for this year to cover current project needs for
<br />Downtown South Bend. Mr. Aaron Perri, DTSB, stated they received about $130,000.00
<br />worth of grants, with up to $25,000.00 being match grants. Ms. Roos asked Mr. John
<br />Murphy, Finance, if he could confirm that these funds have been encumbered and are
<br />still in this year's budget, Mr. Murphy and Mr. Inks were able to confirm they were
<br />encumbered and are in the current budet, and Mr. Inks added that this is civil city funds
<br />not TIF.
<br />- Change Order — Coveleski Stadium Rehabilitation
<br />Mr. Toy Villa, Engineering stated this increase is due to the perimeter fence being raised
<br />to 5' from 4' per the request of the owner of the Silver Hawk's, Mr. Berlin. He added it is
<br />also to cover some parking signage. Ms. Roos noted she recalled Wightman Petrie stating
<br />at a previous Board of Works meeting that they were going to reuse the way - finding
<br />signs; if they are going to change to new signs, and the City is paying for it, she stated
<br />she would like to see the plans. She requested that someone from Wightman Petrie come
<br />to Tuesday's Board meeting to clarify. Mr. Gilot stated he would like to see where the
<br />City started out with Mr. Berlin's requests and where the project ended up financially.
<br />Mr. Villa noted the project came in only 1.7% over original budget, and it is done. Mr.
<br />Bill Schalliol joined the meeting and informed the Board that this was not additional
<br />signage, but changes to existing signs. Ms. Roos stated she was okay with that and didn't
<br />need anybody from Wightman Petrie to attend the regular Board meeting.
<br />- Change Order — Diamond Avenue Trunk Storm Sewer — Project No. 109 -033
<br />Mr. Toy Villa, Engineering, stated this increase was due to unexpected material
<br />discovered when excavating, and relocation of a fire hydrant. Mr. Gilot questioned if soil
<br />borings were done prior to excavation. Mr. Villa stated they were, but this spot was
<br />between two borings.
<br />- Change Order — Disinfection Gate and Mixer Replacement — Project No. 111 -030
<br />Mr. Toy Villa, Engineering, stated this increase was due to adding junction boxes and
<br />new conduit, meters, and circuits. Mr. Inks asked how those things are not picked up in
<br />
|