12-10-18 Personnel and Finance - Laserfiche WebLink

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CITY OF SOUTH BEND OFFICE OF THE CLERK City of South Bend has a website specifically dedicated to the disparity study itself. The website URL is located on the screen (referencing a slide in the presentation) and there is a screenshot of what it looks like so you know you're in the right place. That website will keep you up to date on what has happened. There is an FAQ attached to this website and there is also an opportunity, if people want,to make comments or ask questions. Those can be submitted through this website as well. We ask that anybody who has questions submit it through the website instead of contacting the City directly, strictly because we are keeping record of all the incoming questions and making sure they are all answered. If we have one(1) central location where all the information is flowing through,she can forward that to internal stakeholders with the City as necessary.For the most part, the questions are typically things Colette and her team can answer. That is the update for the Disparity Study. Are there any questions? Committee Chair White stated, Thank you for the update, Ms. Brooks. She then asked to receive copies of the presentation for Council Members. Ms. Brooks confirmed she would send Council Members the presentation. Bill No. 62-18- December 2018 Transfer Ordinance Benjamin Dougherty, Deputy City Controller with offices located on the 12th floor of the County- City Building, stated, If I may make a general comment before we get going on Bill No. 62-18, you will see on the agenda that we have five(5)proposed ordinances to present to the Council this evening. The commonality of all of these are, in effect, end of the year clean up items. The first (1st) three (3) are familiar to all of you Council Members in the form of quarterly budget transfer and appropriations requests. This, of course, if just the final one (1) of the 2018 budget so those will have the effect of cleaning up and closing out the 2018 annual budget. Then the last two (2) on the list are a bit more ad-hoc. These are specific purposes to bring both the municipal code and our practices into alignment with one (1) another so we have the best transparency and simplicity that we can in our accounting and our reporting practices. Being mindful of the time, I will try to get through these as quickly as I can. I would like to thank the crowd of City employees here to help answer questions if and when they arise about specific departmental operations. He continued, Bill No. 62-18, as I said, you will see as somewhat familiar in the form that it is being presented, grouped by fund and department. These budget transfers are effectively across different expense categories but all within the sum total appropriations under the adopted 2018 budget. In other words, it's a net zero (0) for these budget transfers and they're simply moving from one (1) account to another as the needs may dictate as we close out the year. You'll see in the attachment of this proposed ordinance the detail of each of these transfers, which is about ten (10)pages long. The first (1st) four(4) and half pages you'll see detail by department and by fund of the requested budget transfers. This one (1) is extra-long as you will see the last five (5) or so pages relates specifically to Century Center. The effect of those changes is basically to restructure the accounts that the Century Center uses for its expenses and, therefore, its reporting purposes. Again, all of those including the Century Center bit, are with no net change in the budget amount. You'll see the Century Center piece in particular is going to allow us to enhance and simplify the reporting capabilities for that particular operation. I will defer to questions at this point. Committee Chair White opened the floor to questions from Committee and Council Members. EXCELLENCE ACCOUNTABILITY INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 4