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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way
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12/13/2018 9:55:24 AM
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12/13/2018 9:55:15 AM
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City Council - City Clerk
City Council - Document Type
Ordinances
City Counci - Date
12/10/2018
Ord-Res Number
10628-18
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Special Event and Parade Regulations Ordinance <br /> Page 17 <br /> special event permits,applicants are encouraged to file their application in advance of the required deadlines <br /> set forth below to best assure that their special event will not conflict with another special event. <br /> (b) Fully completed applications for all Tier II and Tier III special events should be filed no less than <br /> 60 days before the special event is to take place. <br /> (c) Fully completed applications for all Tier I(neighborhood/residential)special events should be filed <br /> no less than 45 days before the special event is to take place, and no application for a Tier I special event <br /> will be accepted if filed more than 180 days before the Tier I special event is to take place . <br /> (d) All Tier II and III special event applications shall be accompanied by a non-refundable filing fee <br /> of fifty dollars($50.00). However, an event organizer of more than one substantially similar event being <br /> held on different dates within six months of the same calendar year,may file for such similar and recurring <br /> special events at one time with payment of one filing fee. Each special event within such multi-event <br /> application is subject to separate charges for cost recovery as provided in Division II of this Chapter. The <br /> filing fee adjustment of this Section applies only when one application is filed for more than one <br /> substantially similar and recurring special event.This multiple event filing fee adjustment does not prevent <br /> or waive assessment of an expediting fee for any one or more special event(s) within a multiple event <br /> application as to which a waiver of filing deadline is granted by the Special Event Committee and for which <br /> an expediting fee is applicable under subsequent Section 15-164. <br /> (e) All Tier I special event applications shall be accompanied by a non-refundable filing fee of twenty- <br /> five dollars($25.00). The application fee may not be waived or modified by the Special Event Committee. <br /> (f) In light of the City's policy to encourage the holding of special events and parades within the City <br /> limits, deadline requirements established in this Article should be strictly adhered to. The Special Event <br /> Committee or the Board of Public Works when reviewing a Special Event Committee decision may waive <br /> strict compliance with the deadline requirements but only when such waiver is based on a thorough <br /> assessment of the facts taking into account prior similar cases, and when it is consistent with the <br /> responsibility of protecting the health, safety and welfare of the City. No waiver shall be granted for any <br /> Tier II and III special event application filed in less than 30 days from the date the special event is to take <br /> place, and no waiver shall be granted for any Tier I special event application filed less than 14 days before <br /> the special event is to take place. <br /> Sec. 15-164 Expediting fee required when filing deadlines are waived. <br /> In those limited circumstances where the Special Events Committee or the Board of Public Works <br /> waives strict compliance with the timing deadlines for filing an application for special event permit, the <br /> required non-refundable application fee shall be doubled in amount to help offset the expedited reviews <br /> required to be conducted by the Special Event Committee to assure the health, safety and welfare in a <br /> reduced period of time. An expediting fee will be required if a Tier II or III special event application is <br /> permitted to be filed between 59 and 30 days in advance of the event. An expediting fee will be required <br /> if a Tier I event application is permitted to be filed between 44 and 14 days before the event is to take place. <br /> Sec. 15-165 Filing of special event application or demonstration form by electronic means. <br /> (a) The City shall maintain a reasonably prominent link on the City's website for filing and receiving <br /> application forms for a special event or for a Demonstration as required by Section 15-173 of this Article, <br /> and all persons requesting a special event permit or providing Notice of a Demonstration shall file and <br /> process all such requests by electronic means. <br /> (b) Persons who verify that they do not have direct use of or access to electronic means of <br /> communication may file their applications in person or by mail in the office of the Clerk of the Board of <br /> Public Works. In the event of universal power outage, applications in person or by mail will be accepted. <br /> All persons are encouraged to use electronic means of filing and the Clerk of the Board of Public Works <br /> may reject for good cause a special event application or Demonstration Form not filed by electronic means. <br /> This shall not apply when in conflict with the accommodation requirements of the Americans with <br /> Disabilities Act(ADA)or similar law. <br /> Sec. 15-166 Requirements for use of city seal or name. <br /> (a) Approval of a special event application shall not constitute the City of South Bend's endorsement <br /> of the special event,nor does it entitle the applicant or the event organizer to use the City of South Bend's <br /> seal or a facsimile thereof,or the City's flag,or its flag's graphic symbol as part of advertising,promotion, <br /> or holding of the special event. <br />
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