10628-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way

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Special Event and Parade Regulations Ordinance Page 15 coordination with appropriate City Departments,and other relevant organizations,shall further identify the nature and scope of City services necessary for special events in general and for any particular application. (b) Specific powers. In addition to those powers included in subpart(a)of this Section,the Special Event Committee shall have the power: (1) to interpret and administer this Article; (2) to establish criteria for determining whether an event meets the definition of a special event; (3) to represent the City and its Department of Public Works in discussions and in making agreements with persons or organizations who apply for or who propose an event that may require a special event permit; (4) to require,review, and approve security and crowd control and any traffic control plans; (5) to accept as appropriate or applicable, a bond, escrow account or letter of credit from a financial institution in lieu of an advance deposit of a fee; to determine the appropriate insurance coverage with the City as a named insured for a special event; (6) to deny an application,and/or issue a permit with conditions,and/or revoke a permit; (7) to review periodically in consultation with Corporation Counsel or designee the fee schedule and any rules and policies for the issuance of special event permits in conformity with this Article,and to make recommendations for modification of fees to the City's Board of Public Works; (8) to adopt rules and or policies for its own procedures; (9) to do anything reasonably related or necessary to perform its specific tasks and to perform other functions that may be assigned by ordinance from time to time. (c) Committee composition. The Special Event Committee shall be comprised of five(5) members. One (1) member shall be appointed by the Mayor; one member shall be the Director of Streets or that Director's designee as approved by the Public Works Director; one (1) member shall be the Director of Public Works or that Director's designee;one(1)member shall be appointed by the City's Chief of Police and one(1)member shall be appointed by the City Fire Chief. Each member shall serve indefinitely unless he/she resigns, is replaced by a successor in office, or is replaced by the designated appointing party. (d) Committee meeting to determine issuance or denial of special event permit; applicant presence required. The Special Event Committee shall meet regularly and as frequently as it determines appropriate to discuss and determine whether a special event permit shall be granted and issued. The applicant shall be given reasonable advance electronic notice of the meeting and shall attend the meeting to provide information and answer questions about the special event as the Committee deems appropriate.For persons who may submit applications over the counter, notice of the Committee meeting shall be given by U.S. mail. For purposes of Indiana's Open Door law (Ind. Code §5-14-1.5), a meeting of the Special Event Committee is a public meeting. (e) Denial of permit or issuance of permit with conditions. (1) The Special Event Committee's decision to deny a special event permit shall be in writing with reasons stated for denial,and shall be communicated promptly to the applicant,either in person, by overnight delivery through a carrier that provides proof of delivery, or electronically. Electronic delivery shall also be accompanied by regular surface mail to be posted within 24 hours of electronic notice. (2) The Special Event Committee may deny a special event permit for any of the following reasons or for any other good cause: (i) The applicant supplies false or misleading information; fails to complete the application or to provide other required documents. (ii) The applicant willfully fails to comply with a requirement or Regulation of this Article. (iii) The application is untimely. (iv) The applicant or event sponsor previously engaged in conduct or activity which resulted in jeopardizing the public health, safety or welfare.