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CLAIMS REVIEW MEETING <br />MAY 22, 2012 177 <br />A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on Tuesday, <br />May 22, 2012, by Board President Gary A. Gilot, with Board Member Donald Inks present. <br />ADDITION TO THE AGENDA <br />Mr. Gilot noted the addition to the agenda of a Request to reject all bids and re- advertise for the <br />Purchase of CRAH Equipment for Lot 4 of Ignition Park, Project No. 112 -026. <br />APPROVE CLAIMS <br />Mr. Inks stated that a request to pay claims has been received by the Board; each claim is frilly <br />supported by an invoice; the person receiving the goods or services has approved the claims; and <br />the claims have been filed with the City Fiscal Officer and certified for accuracy. <br />Mr. Inks stated the following claims were submitted to the board for approval: <br />Name <br />Amount of Claim <br />Date <br />City of South Bend <br />$1,738,402.66 <br />05/22/2012 <br />Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved <br />as submitted. Mr. Gilot seconded the motion, which carried. <br />REJECT ALL BIDS AND APPROVE RE- ADVERTISING — PURCHASE OF CRAH <br />EQUIPMENT FOR LOT 4 OF IGNITION PARK — PROJECT NO. 112 -026 AEDA TIF <br />In a Memo to the Board, Mr. Patrick Henthorn, Engineering, advised the Board that on May 15, <br />2012, bids were received and opened for the above referenced project. After reviewing those <br />bids, Mr. Henthorn recommended that the Board reject all of the bids. He advised that all bidders <br />submitted an Attachment A that was not a part of the original Attachment A. Mr. Henthorn noted <br />that Thermosysten s also did not include the Receipt of the Acknowledgement of Addendum No. <br />1 in their bid documents, and Validated Custom Solution's bid bond was signed by the <br />manufacturer of the equipment, not the bidder. Therefore, Mr. Inks made a motion that the <br />recommendation be accepted and all of the bids be rejected and the request to re- advertise be <br />approved. Mr. Gilot seconded the motion, which carried. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr. Gilot, <br />seconded by Mr. Inks and carried, the meeting adjourned at 8:33 a.m. <br />BOARD OF PUBLIQ WORKS <br />f <br />Gary A. Gilot, President <br />Donald . Inks, Member <br />K thryn Roos, nber <br />ATTEST: <br />`Lfnd M. Martin, Clerk 4 <br />