Substitute 55-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way

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Special Event and Parade Regulations Ordinance Page 114 (f) Any expenses constituting material costs shall be reimbursed to the City at their reasonable retail value. (g) Cost Recovery Invoice:The Special Event Committee will provide the applicant or event organizer with an estimated Cost Recovery Invoice during the approval process detailing any and all costs and charges, which are over and above the non-refundable application fee. Payment of one half of such costs and charges is required no less than four(4)days in advance of the event. Within 30 days after the special event, the City will provide the applicant or event organizer with a final Cost Recovery Invoice detailing actual costs and charges incurred for the special event, and that remainder is payable within fourteen(14) business days from date of invoice. (h) Additional Charges/Costs: The City shall have the right to assess additional costs for litter and refuse collection to the extent that the applicant or event organizer fails to meet the obligations set forth in its clean-up plan,as well as bill for additional charges that will be set forth in the final cost recovery invoice of any verifiable damages or loss caused to City material,equipment or property known by the City to have been caused during the event. (i) Refunds: In the event that it is determined by the City that the applicant or event organizer overpaid for Cost Recovery, the City shall refund money based on information from the City Controller or his/her designee within thirty(30)days of knowledge by the City of an applicant's overpayment. (j) Postponement or Cancellation: An applicant or event organizer is responsible for notifying the Clerk to the Board of Public Works immediately upon the postponement or cancellation of an event. The applicant or event organizer shall be charged for any City services provided in advance of the event up through the time of notification. Sec. 15-176 through Sec. 15-180 Reserved for Future Use. Division III. Special Event Application and Regulations. Sec. 15-181 Special event permit application form requirements-non-refundable application fee. Application and Required Attachments: Unless otherwise provided by this Article, a special event permit application requires the following information: (a) Name, address,telephone number and email of applicant and contact person; and (b) Certification that the applicant will be financially responsible for any City fees and/or costs which may be imposed pursuant to this Article; and (c) Name,address,telephone number and email of the event organizer, if any; and (d) If the special event is designed to be held by, on behalf of, or for any organization other than the applicant, the applicant for the special event permit shall file a document from such organization which: (1) Authorizes that the applicant may apply for the special event permit on its behalf; and (2) Certifies that the applicant or event organizer will be financially responsible for any fees and/or costs which may be imposed pursuant to this Article; and