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REGULAR MEETING NOVEMBER 13, 2018 346
<br />read into the record on proposals. Therefore, Mr. Gilot made a motion to reconsider the Board's
<br />earlier motion and accept two (2) proposals. Ms. Maradik seconded the motion, which carried.
<br />The Board read the name of the following additional company submitting the proposal, from a
<br />copy of the email sent to Mr. Kreeger:
<br />VS ENGINEERING, INC.
<br />10305-A Dawson's Creek Blvd.
<br />Fort Wayne, IN 46825
<br />RESCIND BID AWARD —ONE 1 OR MOI�E 2018 OR NEWER, COMPACT TRACK
<br />LOADER — SPEC U
<br />In a memo to the Board, Mr. Jeff Hudak, Central Services, requested the Board approve his
<br />request to rescind the award of the above bid from October 9, 2018 to Hull Lift Truck, Inc.,
<br />28747 Old US 33, Elkhart, IN 46516. Mr. Hudak stated Hull incorrectly transferred a number
<br />from the manufacturers invoice to the City's bid sheet and the error resulted in a base bid nearly
<br />50% lower than the competition and clearly incorrect. Mr. Hudak stated upon notice of the
<br />award, Hull immediately contacted Central Services and explained the error and asked that its
<br />bid be disqualified. He noted Central Services reviewed the entire bid and was able to easily
<br />recognize the error simply by looking at the paperwork submitted in Hull's bid. He added no
<br />other bidder will be prejudiced through the disqualification of Hull's bid. Mr. Michael Schmidt,
<br />Purchasing, stated he was incorrect when the Board questioned him at the previous meeting on
<br />whether there was a bid bond. He noted he based his answer that there was not on Statute
<br />requirement, which would not require a bid bond. He stated the standard bid specs have a line in
<br />them requiring a bid bond. Attorney MCDaniels stated this is clearly a scrivener's error, not
<br />buyer's remorse. Mr. Gilot agreed and clarified this is a very narrow instance, this does not set a
<br />policy for this Board. Therefore, upon a motion by Ms. Maradik seconded by Ms. Dorau and
<br />carried, the Board approved the request to rescind the award and the contract as requested.
<br />AWARD BID - TWO (2). MORE OR LESS. 2018 OR NEWER SINGLE AXLI DUMP
<br />TRUCK -SPEC X SE`WER DEPARTMENT CAPITAT.
<br />Mr. Jeff Hudak, Central Services, advised the Board that on October 23, 2018, bids were
<br />received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Selking international, 4849 W. Western Avenue, South Bend, IN 46619, in the amount of
<br />$159,308 each for the base bid plus alternates 1, 2, and 4 for a total of $318,616 for two (2).
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />AWARD BID — ONE (1) Olt tvi'ORE 2018 OR NEWER„ COMPACT TRACK LOADER —
<br />SPEC U (STREET DEPAR°I"MFN
<br />Mr. Jeff Hudak, Central Services, advised the Board that on September 25, 2018, bids were
<br />received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the second lowest responsive and responsible
<br />bidder Hardings, Inc., 109 W. Commercial Avenue, Lowell, IN 46356 in the amount of $89,140
<br />including all alternates, back up camera and trade-in discount. Therefore, Ms. Maradik made a
<br />motion that the recommendations be accepted and the bid be awarded as outlined above, Ms.
<br />Fritzberg seconded the motion, which carried,
<br />APPROVAL OF REQUEST TO REJECT BIDS — VENUES, PARKS AND ARTS
<br />RESTROOM REMODELING -- PpOJECT NO. 118-043
<br />In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to reject
<br />all bids for the above referenced project due to exceeding the budget. Therefore, upon a motion
<br />made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved.
<br />AWARD ouarATTON — R A" TIF"it EMERGENCY REPAIRS FOR CENTURY CENTER
<br />BROKEN STORM LINE i�'L.00DING 1NS1.fRANCE FUND.
<br />Mr. Roger Nawrot submitted two (2) quotes for emergency repairs done due to a burst pipe at
<br />Century Center.
<br />a) Company: Bob Frame, Inc., 2442 Jaclyn Ct, South Bend, IN 46614
<br />(1) Amount: $10,344.96
<br />b) Company: First Response Disaster Restoration Specialists, 1919 S
<br />Michigan St., South Bend, IN 46613
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