10159-12 Amend Code Ch 2 Art 3 Sect. 2-12.3 Procedures for Addressing Citizen Appointments

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Bill No. L y —(I— Ordinance No. 10 t �-1 — I ), AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AMENDING CHAPTER 2, ARTICLE 3, SECTION 2 -12.3 OF THE SOUTHBEND MUNICIPAL CODE ADDRESSING PROCEDURE FOR ADDRESSING CITIZEN APPOINTMENTS STATEMENT OF PURPOSE AND INTENT In 1990, the South Bend Common Council passed Ordinance No. 8102 -90 which established procedures for appointing residents of the City of South Bend to various boards and commissions. The overall process has worked very effectively, however, in light of technological advancements made since then and the growing need for enhanced technology, improvements are believed to be necessary. The proposed amendments would require quarterly updates to be sent by all appointees of the Council via email to the Office of the City Clerk, with in- person updates continuing to be required upon request of the Council. These amendments are believed to be in the best interests of the city by improving communication and transparency. Section I. Chapter 2, Article 3, Section 2 -12.3 of the South Bend Municipal Code is amended to read in its entirety as follows: Sec. 2 -12.3 Procedure for Addressing Citizen Appointments. (a) All Council appointments of citizen members by the Council to various boards and commissions of the City shall be consistent with the procedures set forth in this section. (b) It shall be the duty of the City Clerk's Office to notify the Council President in writing of all Council citizen appointments which are to expire at least sixty (60) days prior to the date of expiration. (c) After notice is received from the Clerk's Office of upcoming citizen appointment(s), it shall be the duty of the Council President to announce at the next regular meeting of the Common Council under Special Business, the name of the committee, commission, board or other agency of the City to which the Council will be making a citizen appointment, the deadline in which to file an application form, and that such forms are available through the City Clerk's Office. (d) Application forms shall be made available through the City Clerk's Office for all persons interested in consideration for a Council appointment as a citizen member. Such forms shall include but not be limited to verification of the following information: