05-14-12 Council Agenda & Packet

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Cover Letter for the Diversity Compliance Officer Resolution May 9,2012 Page 2 conference"being held on April 3rd which was attended by three (3) parties. A total of four(4) responses to the RFP were received and opened on April 10, 2012 by the Board. Each response was reviewed, scored and ranked by the MWUB based on all of the information provided by each party. The top two (2) candidates were interviewed. Based on these detailed procedures which were uniformly applied, the MWUB recommends to the Common Council that a one-year contract be entered into with Trinal, Inc. to carry out the responsibilities of the Diversity Compliance Officer for the City of South Bend. The attached Resolution would approve the MWUB's recommendation to be appointed for the purposes of carrying out the duties and obligations set forth in the ordinance and the "Essential Duties" in the Board of Public Works "Request for Proposals for Diversity Compliance Officer Contractual Services" which are attached to the Resolution. A Contractual Services Agreement approved by Trinal, Inc. and the Board of Public Works would be the next step after the adoption of the attached resolution. The Council will have the opportunity to then adopt a 2nd Resolution ratifying the Agreement approved by both parties. That process is similar to the process which the City has used in the past where a collective bargaining agreement with a local union has been ratified by the adoption of a Resolution [Resolution No. 3379-04 attached for informational purposes] This process has been very detailed and the MWUB Members have spent many, many hours volunteering their time and talents to reach this point. I have had the opportunity to attend most of the MWUB, and have personally witnessed their dedication and fairness. Council Member Henry Davis, Jr., Chairperson of the Community and Economic Development Committee has been contacted and has agreed to have the attached Resolution held in a joint committee of the CED Committee and the Personnel and Finance Committee. To reach this stage, there has been vital input and yeoman work by the volunteers on the MWUB; Janice Hall, Director of Human Resources; Gary Gilot, citizen volunteer; City Controller Mark Neal; Phil Custard, Purchasing Manager, as well as past and several current Council Members. I recommend that you approve the Resolution, so that we can move forward in carrying out the next step to see that the City of South Bend implements the Minority and Women Enterprise Diversity Development Programs. Thank you. Mos 'ncerely, Q aren L, White, Chairpers of Personnel and Finance Committee Council Member at Large Attachments