05-14-12 Council Agenda & Packet

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RESOLUTION NO. A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA APPROVING THE MINORITY/WOMEN BUSINESS ENTERPRISE UTILIZATION BOARD'S RECOMMENDATION FOR ENGAGEMENT OF DIVERSITY COMPLIANCE OFFICER WHEREAS, The South Bend Common Council passed Ordinance 1008 1-11 on April 12, 2011 which addressed Minority and Women Business Enterprise Diversity Development Programs to promote greater diversity and inclusion of minority and women owned businesses in City contracts and procurement; and WHEREAS, Ordinance No. 10081-11 created a Minority Business Enterprise and Women Business Enterprise Utilization Board (Utilization Board) and further provided for the designation of a Diversity Compliance Officer to "work with the ... Utilization Board and .contracting agencies to assist in overseeing, implementing and enforcing this Chapter ...." (South Bend Municipal Code See 14.5-2(i)) and to provide quarterly updates and an annual report to the Mayor and Common Council; and WHEREAS, the Utilization Board has met regularly over the past many months with the priority goal of identifying the most qualified person or entity to serve as Diversity Compliance Officer, a process consisting of several steps including the preparation of a Request for Proposal containing a detailed job description attached hereto as Exhibit "A", the preparation of a scoring matrix to objectively evaluate prospective candidates, the publishing and solicitation of candidates and an extensive interview of the top candidates based upon scoring matrix results; and WHEREAS, the Utilization Board has identified and recommends the appointment and engagement of Trinal, Inc., as the Diversity Compliance Officer for the City of South Bend; and WHEREAS, the Common Council appropriated the sum of Sixty-Seven Thousand Five Hundred Dollars ($67,500) in the City of South Bend's 2012 budget for services to be performed by the Diversity Compliance Officer. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND as follows: SECTION I. By recommendation of the Utilization Board, the corporation Trinal, Inc., is hereby appointed as the City of South Bend's Diversity Compliance Officer to perform all duties and obligations set forth in. Ordinance No. 10081-11 as described more particularly under "Essential Duties" in the Board of Works "Request for Proposals for Diversity Compliance Officer Contractual Services" (Exhibit "A" hereto), conditioned upon execution of a contractual Services Agreement to be approved by the Board of Public Works and signed by Trinal, Inc.