55-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way

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Special Event and Parade Regulations Ordinance Page 19 (c) Fully completed applications for all Tier I(neighborhood/residential)special events should be filed no less than 45 days before the special event.is to take place. (d) All Tier II and III special event applications shall be accompanied by a non-refundable filing fee of fifty dollars ($50.00). However, an event organizer of more than one substantially similar event being held on different dates within six months of the same calendar year,may file for such similar and recurring special events at one time with payment of one filing fee. Each special event within such multi-event application is subject to separate charges for cost recovery as provided in Division 11 of this Chapter. The filing fee adjustment of this Section applies only when one application is filed for more than one substantially similar and recurring special event.This multiple event filing fee adjustment does not prevent or waive assessment of an expediting fee for any one or more special event(s) within a multiple event application as to which a waiver of filing deadline is granted by the Special Event Committee and for which an expediting fee is applicable under subsequent Section 14-137. (e) All Tier I special event applications shall be accompanied by a non-refundable filing fee of twenty- five dollars($25.00). The application fee may not be waived or modified by the Special Event Committee. (f) In light of the City's policy to encourage the holding of special events and parades within the City limits, deadline requirements established in this Article should be strictly adhered to. The Special Event Committee or the Board of Public Works when reviewing a Special Event Committee decision may waive strict compliance with the deadline requirements but only when such waiver is based on a thorough assessment of the facts taking into account prior similar cases, and when it is consistent with the responsibility of protecting the health, safety and welfare of the City. No waiver shall be granted for any Tier II and III special event application filed in less than 30 days from the date the special event is to take place, and no waiver shall be granted for any Tier I special event application filed less than 14 days before the special event is to take place. See. 14-137 Expediting fee required when filing deadlines are waived. In those limited circumstances where the Special Events Committee or the Board of Public Works waives strict compliance with the timing deadlines for filing an application for special event permit, the required non-refundable application fee shall be doubled in amount to help offset the expedited reviews required to be conducted by the Special Event Committee to assure the health, safety and welfare in a reduced period of time. An expediting fee will be required if a Tier II or III special event application is permitted to be filed between 59 and 30 days in advance of the event. An expediting fee will be required if a Tier I event application is permitted to be filed between 44 and 14 days before the event is to take place. Sec. 14-138 Filing of special event application or demonstration form by electronic means. (a) The City shall maintain a reasonably prominent link on the City's website for filing and receiving application forms for a special event or for a Demonstration as required by Section 14-13 of this Article, and all persons requesting a special event permit or providing Notice of a Demonstration shall file and process all such requests by electronic means. (b) Persons who verify that they do not have direct use of or access to electronic means of communication may file their applications in person or by mail in the office of the Clerk of the Board of Public Works. In the event of universal power outage, applications in person or by mail will be accepted. All persons are encouraged to use electronic means of filing and the Clerk of the Board of Public Works may reject for good cause a special event application or Demonstration Form not filed by electronic means. This shall not apply when in conflict with the accommodation requirements of the Americans with Disabilities Act(ADA) or similar law.