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REGULAR MEETING OCTOBER 23 2018 325
<br />AWARD BID — GEMINI AT WASHINGTON-COLFAX APARTMENTS MASONRY AND
<br />STAIR — PROJECT NO. 118-080B (WWDA T1F)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on October 9, 2018, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Silveus
<br />recommended that the Board award the contract to the lowest responsive and responsible
<br />bidders:
<br />a) Bokon Masonry, Inc., 57571 Pear Road, South Bend, IN 46619
<br />(1) Amount: $190,171; Division A, Base Bid
<br />b) Paul's Welding, Inc., 7930 W 1000 N, Nappanee, IN 46550
<br />(1) Amount: $168,844; Division B, Base Bid
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Mueller seconded the motion, which carried.
<br />REJECT BIDS — THREE TWENTY AT THE CASCADE — EXTERIOR INSULATION &
<br />FINISH SYSTEM — PROJECT NO. 118-047B, R1 DA TII"
<br />Ms. Sue Ellen Doudrick, Engineering, advised the Board that on October 9, 2018, one (1) bid
<br />was received and opened for the above referenced project. After reviewing the bid, Ms. Doudrick
<br />recommended that the Board reject it due to exceeding the budget by nearly 50%. Therefore, Ms.
<br />Maradik made a motion that the recommendation be accepted and the bid be rejected as outlined
<br />above. Mr. Mueller seconded the motion, which carried.
<br />REJECT BIDS — ONE (1) OR MORE, 2018 OR NEWER '/4 TON TWO -WHEEL DRIVE
<br />PICK-UP TRUCKS (WATER WORKS CAPITAL)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on April 24, 2018, bids were received
<br />and opened for the above referenced truck. After reviewing the bid, Mr. Hudak recommended
<br />that the Board reject all bids due to not meeting the needs of the department. Therefore, Ms.
<br />Maradik made a motion that the recommendation be accepted and the bid be rejected as outlined
<br />above. Mr. Mueller seconded the motion, which carried.
<br />AWARD QUOTATION — L,I IGHTO'N PLAZA MAINTENANCE (PARKS MAINTENANCE'1
<br />Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on October 9, 2018,
<br />quotations were received and opened for the above referenced project. After reviewing those
<br />quotations, Mr. Sherman recommended that the Board award the contract to the lowest
<br />responsive and responsible bidder, Holladay Property Services Midwest, Inc., 227 S Main Street,
<br />Suite 300, South Bend, IN 46601, in the amount of $25,625 per year, for a total of $51,250 for a
<br />two (2) year contract. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion,
<br />which carried.
<br />AWARD PROPOSAL — UTILITY BILLING SYSTEM (SUPPORT SERVICES FOR
<br />SOFTWARE IMPLEMENTAILOM
<br />In a memorandum to the Board, Mr. Matt Coats, IT, stated proposals were received for the above
<br />project by the Board on January 23, 2018. Mr. Coats stated after review, the team is requesting
<br />the Board's approval to award the proposal to the highest overall scoring vendor, Systems and
<br />Software. Upon a motion by Ms. Maradik, seconded by Mr. Mueller and carried, the Board
<br />approved the request to award the proposal.
<br />APPROVE CHANGE ORDER NO. 1 — FIRE STATION NO. 9 — PROJECT NO. 116-012
<br />FIRE CAPITAL)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana, indicating the
<br />contract amount be decreased by $9,166 for a new contract sum, including this Change Order, in
<br />the amount of $3,643,334. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — IRONWOOD DRIVE SIDEWALK. EDISON ROAD
<br />TO S.R. 23 — PROJECT NO. 117-033A LRSA.
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Walsh & Kelly, Inc., 24358 SR 23, South Bend, Indiana, indicating the contract amount be
<br />increased by $5,160.24 for a new contract sum, including this Change Order, in the amount of
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