10182018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION OC`I'OBER 1 82018 319 - Award Bid — Gemini at Washington -Colfax Apartments Mr. Kyle Silveus, Engineering, stated after the questions came up at the last meeting, he checked and can confirm this building is not located in a historical district and is not a historical landmark. - Request to Advertise — Wayne St. Parking Garage Roof Replacement Mr. Silveus stated due to confusion because of two (2) parking garages on Wayne St., he would like to change the name of this project to Main Street garage. The Board noted there is also another parking garage on Main St. and Colfax. - Traffic Control Devices — South Bend Ave., Notre Dame Ave., and Campeau St. Ms. Theresa Harrison, Engineering, stated a traffic study was redone since updates to these areas and the addition of bicycle lanes. She stated the intersection was found to meet traffic warrants for additional stop signs. She informed the Board the City will be installing four (4) way stop signs and placing advance warning signage and signals for six (6) weeks prior. Mr. Mueller asked if there has there been outreach to the neighborhood. Ms. Harrison noted that is where the original request came from. - Traffic Control Devices — 120 Dr. Martin Luther King Jr. Blvd. Ms. Harrison noted this pedestrian crosswalk is already in place, this will just be the installation of signs and flashers to reinforce it. - Traffic Restriction — Reserved Parking for Sixteen (16) Motor Coach Buses Mr. Gilot noted this is a request from Tippecanoe Restaurant for reserved parking during a Notre Dame home game. He noted there are a lot of venues in the area that could be utilized for this purpose rather than a traffic restriction in the public right-of-way. Mr. Eric Horvath, Public Works Director, stated there are no signs posted at this location so they are welcome to park there, but it should be first come first served, not reserved parking there. He note Public Works would have to have staff out there setting up signs and monitoring. The Board agreed this sets a precedent for reserved parking for a private party in a public street during Notre Dame Games and the applicant should be told they are welcome to park there if the spaces are open. - Access Agreement — University of Notre Dame Mr. Mueller stated the addition to the agenda is for an access easement to install a temporary drive on the east side of Stephenson Mills during the construction of the hydro project. Ms. Kara Boyles, Engineering, stated she has concerns about such generic terms in the agreement. She noted this is property owned by the city that is being used and to be replaced by Notre Dame. She stated she has concerns about being left with disturbed areas. Mr. Gilot questioned if they posted a bond. Ms. Boyles agreed they should post one. Mr. Mueller stated if this waits until the November Board meeting, there isn't time to get it done this year with asphalt plants closing, so it's being done subject to Engineering's requirements. Ms. Boyles noted its' accessing into the County with the bridge. Mr. Gilot stated in past projects, the City required the posting of a bond and a video to show the condition of the site prior to the work. Mr. Mueller noted they are doing a contribution of $1,000,000 to the City. If there are issues, he noted, the City doesn't have a lot of concern on if they have to put some money into the repairs. Ms. Boyles asked if they can put conditions in the agreement that they have to restore the site to the original condition. She noted it says that this is only for resident's access, not construction traffic, but she is afraid it will be used for construction access. Attorney McDaniels stated she would work on it and get it together for Tuesday. - College Street Block Party Mr. Gilot read comments from Police and Traffic and Lighting regarding the set-up of a tent and bounce house in the street. Mr. Gilot stated if someone gets hurt in the street the city is potentially liable for injury. He noted if a child falls out of the bounce house, it would be better to fall in the grass, not the concrete. The Board agreed the tent should not be put in the street due to the size and blocking emergency vehicles and stated the bounce house can only be secured with sand bags, not stakes. - Alley Vacations The Board noted almost all of the vacation requests have comments and read through them. It was noted that most of the requests did not meet the criteria for a vacation and would not be recommended. - Revision of Industrial Discharge Permits Mr. Gilot questioned the approval of so many permits at once and asked why someone wasn't there to address the revisions. He noted the Board shouldn't be approving revisions without knowing what the issues are for each significant user. He read through the memo submitted by Ms. Lauren Trapp, Wastewater, and noted these were modifications approved by the EPA and City of South Bend Common Council. He stated these are legislative modifications, but he would like someone present to speak on these.