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INTER -OFFICE MEMORANDUM <br />Department of Engineering <br />City of South Bend 227 W Jefferson Blvd <br />TO: Board of Public Works, Linda Martin, Catherine Fanello <br />CC: <br />Kara Boyles, Michael Schmidt, Sandra Kennedy, Ben Dougherty <br />FROM: <br />Jeff Weaver <br />SUBJECT: <br />Azeteca Systems, LLC, Cityworks Enterprise License Agreement <br />DATE: <br />10/25/2018 <br />Linda and Members of the Board <br />We are submitting for review and approval for the licensing upgrade of Cityworks, a work order <br />management suite of softwares and applications being implemented throughout the City as our <br />Computerized Maintenance Management System (CMMS). A successful pilot implementation of <br />Cityworks was already completed in late August. <br />This request is to change our licensing structure from purchasing single licenses to having unlimited <br />licensing. We currently pay $47,700 for 31 licenses per year. The unlimited Enterprise Licensing <br />Agreement (ELA) will cost $60,000 per year. We estimate that we will need an additional 20 licenses <br />this year to begin adding other city departments. <br />This request includes unlimited licensing for the standard Cityworks Asset Management System, all <br />mobile applications and interfaces, a contracting module, an inventory module, and several other <br />workbench tools. <br />The benefits of implanting Cityworks city wide include: <br />• Providing a single point of access for all users to get work order management information <br />• A single point of communication for all departments <br />• Live tracking of repair costs on labor, equipment, and materials <br />• Live access to schedules and resources <br />• Tracking of all maintenance and repair work that has been performed on each asset <br />• Providing a simple interface that requires little to no training to use <br />Thank you, <br />!;�� 3�Z-1 . <br />Jeffrey M. Weaver, GISP <br />