11/21/12 Board of Public Works Minutes

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. AGENDA REVIEW SESSION NOVEMBER 17. 2011 372 Quotation was submitted by Mr. Nick Rice Contractor's Non-Collusion Affidavit,Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: $27,923.00 PEERLES S-MID W E ST. INC. 5586o Russell Industrial Parkway ' Mishawaka, Indiana 46545 Quotation was submitted by Mr. James Williams Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: $38,731.50 Including Worst Case Pump Repairs: $62,229.06 Mr. Littrell noted that Peerless—Midwest, Inc. included a worst case pump repair altemate bid that was not included with Ortman Drilling's bid. Mr. Gilot stated the specs would need to be reviewed to see what was actually asked for. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to Water Works for review and recommendation. RATIFY APPROVAL OF TITLE SHEET — IGNITION PARK PHASE lA INFRASTRUCTURE—PROJECT NO. 111-073 (AEDA TIFI Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for ratification. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referenced Title Sheet was ratified. Boazd members discussed the following item(s) from the agenda. ' - Amendment to the Addendtun to the Master Agency Agreement — Redevelopment Commission; Professional Services Proposal Supplement No. 3 — Lawson-Fisher Associates, Inc.; and Amendment to Addendum to the Master Agency Agreement — Redevelopment Commission Mr. Matt Sikora, Economic Development, stated the three above agenda items aze all related to the Main-LaFayette Corridor design project and the removal of the roundabout from the design. The first Amendment is a request for additional funding and the Professional Services Proposal is the actual contract. Mc Gilot questioned the estimated construction cost for the project, and how much has already been paid to the consultant. He noted it seemed like a lazge amount for engineering design in relation to the project. Mr. Littrell noted this includes a considerable amount of right-of-way acquisition work that was added to the project. Mr. Sikora added that it is all subject to approval of the funding by the Redevelopment Commission on Monday. Mr. Gilot noted the removal of the roundabout created a saving in the expense of the project, but this seems like a lot for engineering. He requested Mr. Sikora have a recap memo breaking down the expenses and a design plan showing proposed property acquisitions for Monday's Boazd meeting. - Safety Report—October 201 I Mr. John Machowiak, Central Services, presented his division's Safety report for the month of October,2011. He noted there were no accidents to report for the month. - Monthly Report of Operations—October 2011 Mr. John Machowiak, Central Services, and Mr. Dave Tungate, Water Works, presented ' their respective Monthly reports for the month of October, 2011. Mr. Gilot stated the labor accountability matrix is not sufficient to tell the story on what Central Services is actually doing. He stated it shows we are efficient, but it doesn't show the right key indicators. He noted that from data they already have in their computers, Central Services needs to show what is corrective repairs and repeat corrective repairs, and preventative maintenance; something that tells the story of what we are using our labor for. Mr. Gilot asked Mr. Tungate if he has any feel for water loss due to leaks in water lines. Mr. Tungate stated he has a report he can present next time. Mr. Gilot noted that he can't tell from the monthly report how we are doing on backflows because it doesn't show how