03/20/12 Board of Public Works Claims Review

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CLAIMS REVIEW MEETING MARCH 20 2012 94 A Claims Review Meeting of the Board of Public Works was convened at 8 :33 a.m. on Tuesday, March 20, 2012, by Board President Gary A. Gilot with Board Member Donald Inks present. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Request to Advertise for a Diversity Compliance Contractual Officer, APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Inks stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $921,981.19 03/12/2012 and City of South Bend City of South Bend 03/16/2012 $4,109,212.18 03/20/2012 $3,883,68121 03/16/2012 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR PROPOSALS --- UTILIZATION COMPLIANCE OFFICER EDIT In a memorandum to the Board, Ms. Linda Martin, Engineering, requested permission to advertise for the receipt of proposals for the above referenced contractual service. Mr. Gilot noted the objective is to hire a firm to work with the Council on reporting and training on diversity utilization in the City. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 8:48 a.m. ATTEST: itida M. Martin, derk BOARD OF PUBLIC,.WORKS .J Gary,A. Gilot President 7 Dnald E, Ynks, Member Kathryn Roos, Member