02/28/12 Board of Public Works Minutes

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PUBLIC AGENDA SESSION FEBRUARY 232012 53 file the records. Mr. Dillon stated he will periodically report back to the Board. Mr. Gilot requested he send his biweekly report to the Board. - Change Order and Project Completion Affidavit Mr. Toy Villa, Engineering, stated the redesign of the Erskine Retention Pond has made all the business owners extremely happy. He noted this should eliminate flooding around the businesses and help the golf course. He added the project replaced the outfall piping, and made the original pond bigger. - Claims Mr. Toy Villa, Engineering, stated that he has a Claim on the agenda for fixing the Metronet line that was hit by Woodruff and Sons during construction of the East Bank Sewer Separation project. The City and the contractor have taken mutual responsibility and have agreed to split the cost. Mr. Villa noted the contractor has agreed to allow his half withheld from his contract with the City, by deleting from the contract payment for extra unforeseen work on the project. - Request to Advertise Mr. Jacob Klosinski, Environmental Services, stated he is requesting to advertise for two projects, the Automation of DO control for Aeration Blowers, and the Michigan Street Lift Station Replacement. Mr. Gilot stated he supports both of these projects. He added he remembers in the past they did some investigation and wrote a narrow spec for the Automation Control for the Aeration Blowers, where only one company can provide the product, and there is no equal. He noted with his past work with wastewater plants, there are a lot of these out there that don't work and cause a lot of problems. Mr. Greek stated these blowers save about 25% electricity at the Wastewater plant. Ms. Greene asked if this is a compatibility issue. Mr. Greek noted it is not a compatibility issue; there is an open control valve that only one company specs. Ms. Greene stated if only one company specs it, it would be a sole source. She noted we just need a memo stating it is a sole source. Mr. Klosinski stated the Michigan Street lift station replacement is a sensitive project. Mr. Gilot asked if the Historical Society has to give their approval of this work due to the Michigan Street Bridge being a historical landmark. Mr. Greek stated a CA was received from the Historical Society. - Supplemental Agreement Mr. Jitin Kain, Community and Economic Development, stated DLZ was contracted to do a study last year of the Eddy Street Corridor Streetscapes. One issue is the bike trail, they would like to connect it to the Colfax bike lanes and continue the path west. Mr. Inks asked if there is a possibility of staying on the west side and not crossing over what is a pretty busy street. Mr. Kain stated that eventually they will have to cross over. Mr. Gilot noted it would be great if we could get it opened before the school opens. Mr. Inks asked who's responsible for the maintenance of the path. Mr. Kain stated it's in the right -of -way and the Park Department maintains the path now. - Professional Services Agreement Mr. Patrick Henthorn, Engineering, stated the contract was approved in 2010 for this Sewer Overflow Sensory Control Work, and then the Federal funds were rescinded. He noted they are now pulling the task out of the ARRA and SRF funding, which will require separate documents. Mr. Henthorn stated that Emnet is doing web page updates, and adding data reporting options to the webpage. Mr. Gilot noted this is all part of what is necessary to prove to EPA we are doing our part. Ms. Greene asked if Mr. Henthorn is requesting to reduce prior contracts, and use stimulus funds to fund. Mr. Henthorn stated yes, they changed the funding source and changed the scope of the original contract. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:48 a.m. BOARD OF PUBLIC W Gar'A, Gilot, J"/1 4��_ 151�1/ E. Ifiks, Member