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REGULAR MEETING JANUARY 24, 2012 18
<br />unit price amount of $44.75 per unit for a total of $45,108.00. Therefore, Mr. Inks made a
<br />motion that the recommendation be accepted and the bid award extension be approved as
<br />outlined above. Ms. Roos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 4 — MAYFLOWER ROAD CONSTRUCTION —
<br />PROJECT NO. 110 -036 (AEDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf
<br />of C &E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the contract
<br />amount be increased by $9,647.00 for a modified contract sum, including this Change Order, in I
<br />the amount of $2,594,585.95. Upon a motion made by Mr. Inks, seconded by Ms. Roos and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 4 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— MAYFLOWER ROAD SANITARY SEWER EXTENSION PHASE I — PROJECT NO. 109-
<br />055 (TIF /SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 (Final) on
<br />behalf of C &E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the
<br />contract amount be decreased by $81,256.50 for a modified contract sum, including this Change
<br />Order, of $1,806,675.00. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost of $1,806,675.00. Upon a motion made by Mr. Inks, seconded by Ms. Roos
<br />and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — COVELESKI STADIUM
<br />IMPROVEMENTS SCOREBOARD AUDIO VIDEO — PROJECT NO. 111 -005B
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Daktronics, 27140 Lynde Drive, Olmstead Township, Ohio 44138, for the
<br />above referenced project, indicating a final cost of $935,075.00. Upon a motion made by Mr.
<br />Gilot, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved.
<br />APPROVAL OF REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS
<br />In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to I
<br />advertise for the receipt of bids for the below referenced vehicles:
<br />1. Five (5) More or Less, 2012 or Newer3 /4 Ton Four -Wheel Drive Pick Up Trucks
<br />A. Funding: Three for 2012 Park Department Capital/Two for 2012 Traffic and
<br />Lighting Capital
<br />2. One (1) or More, 2012 or Newer' /o Ton Two -Wheel Drive Pick Up Truck
<br />A. Funding: 2012 Park Department Capital
<br />3. One (1) or More, 2012 or Newer Two -Wheel Drive SUV Police Patrol Vehicle
<br />A. Funding: 2012 Police Department Capital
<br />4. Five (5) More or Less, 2012 or Newer Rear Wheel Drive Police Patrol Vehicles
<br />A. Funding: 2012 Capital Lease
<br />5. One (1) or More, 2012 or Newer Heavy Duty 16,500 lb GVWR Chassis
<br />A. Funding: 2012 Street Department Capital Lease
<br />6. Two (2) More or Less, Pre -Owned 2011 or Newer Compact Four Door Sedan
<br />Automobiles
<br />A. Funding: 2012 Building Department Capital
<br />Mr. Gilot requested Mr. Hudak be contacted about purchasing all four -wheel drive trucks instead
<br />of some two -wheel drive ones also. He noted it would be good to have four -wheel drive for
<br />helping with snow removal in the winter. Upon a motion made by Mr. Inks, seconded by Ms.
<br />Roos and carried, the above requests were approved, and the request to advertise for two -wheel I
<br />drive pick -up trucks and two -wheel drive Police SUV's was approved for either two -wheel drive
<br />or four -wheel drive options.
<br />APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — MEMORIAL
<br />1,1IR79101616Y.1 u, 0 - :V-418►[0111[Q1711031"I
<br />In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Inks, seconded by Ms. Roos and carried, the above request was approved.
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