09-19-18 Personnel and Finance (#10)

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•CITY OF SOUTH BEND I OFFICE OF THE CLERK In 2016, the total amount of adoptions for the year was two hundred eighty-nine (289). In 2017, there were four hundred fifty-three (453) adoptions, which represented a fifty-six point seven percent(56.7%) increase. Year to date for 2018, we've increased that by one hundred plus (100+) animals, which represents a seventy-four percent (74%) increase in adoptions. Essentially, a full- time person whose workload doubled for a part-time position. We are looking to make that a full- time position, and that way it will allow us to have the ability to quickly adopt these animals, get them out of the shelter faster,which cuts our costs for medical,bedding, care,cleaning,things like that. The faster we can fast track them through the shelter,the less we have to sink money into the care for them. Administration and Finance Jen Hockenhull, City Controller with offices on the 12th floor of the County-City Building, stated, Our first (1st) request is for Administration and Finance, for a part-time Accounting Clerk. We have a new ERP system, a new accounting system that will be installed in 2019, and we are requesting a part-time person to come in and help backfill any needs that we have, especially in accounts payable which will be heavily involved in the new ERP system. This will be a twenty- five(25)to twenty-nine(29)hour per week person.Then for Central Services,we have the Director of Equipment Services which oversees a$3 million plus budget,about twenty-five(25)employees and about 1000 assets on wheels, so we are requesting to increase the salary to be better in line with others in the City that perform work that manage that kind of budget, personnel and assets. We're requesting to eliminate a Radio Technician position and replace it with a Radio Installer position. The Radio Technician position is an older position from back when we would actually repair a radio, and we'd need the technical assistance to really fix the radio. Now radios, like our cell phones, do not get repaired when they break,they go back to where we purchased them from. This is basically a downgrade of a position. We're asking to add an additional part-time Administrative Assistant to help support in Central Services. Along the lines of gaining the new ERP system,we are hoping over time these part-time positions won't be as necessary,but for 2019 they are very important to us as we get to the new implementation of the new software. We are also hoping for the Superintendent Three(III)to be promoted to a Superintendent Four(IV) in the building area, our facilities management area. We're taking on more responsibilities including Animal Care and Control within Central Services to oversee their facilities and help them, and we hope to bring on more right now. They also help oversee the fire stations and help with the maintenance of those buildings. As their portfolios expand, we want to make sure we give the necessary raises to the individual in that position. Committee Chair White opened the floor to Council questions. There were none. Diversity and Inclusion Christina Brooks,Diversity and Inclusion Officer with offices on the 14th floor of the County-City Building, stated, We have two (2) requests for positions. The Human Rights Commission is in need of a part-time position for an Intake Officer/Investigator due to the increased caseload. In the presentation we provided on September 5th,we talked about the increase with the expansion to the County. We're seeing about forty-one (41)new cases that have come in since that expansion, and it more than warrants some additional support for the EEOC Manager and the HUD manager as we take cases from the County, and the cases that we're continuing to take from South Bend. We need someone to help direct traffic with those cases. The other position that we're requesting is EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld l South Bend,Indiana 466011 p 574.235.92211f 574.235.9173 I I u574.235.5567 I www.southbendin.gov 8