09-17-18 Personnel and Finance (#9)

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CITY OF SOUTH BEND I OFFICE OF THE CLERK expensive. For us deal with the increase in demand, we are requesting a couple of changes in our personnel. He went on, The first(1st) one is transferring the Director of Assets and Information Systems that currently works out of Engineering in Public Works by changing the title. We are not increasing the salary but we are changing the title to Deputy Chief Technology Officer. This person has been very active in designing and architecting the systems that allow us to do a lot of this field work including investing in Cityworks which is our asset and inventory management system. That is the mobile device management system that allows us to track all the iPads. We figured it would be really beneficial to have this person be centrally located within our group and working with VPA, Public Works and all the different departments who all have very similar goal of doing a better job of tracking and figuring out how we are maintaining the assets the City has. The second (2°d) position is a new, and the only new, position we are requesting funding for. The other ones are transfers but his new position is a GIS Specialist. Again, we have been thinking about how vital it is for us to maintain high-quality data in our geospatial systems so that we can dispatch Police Officers and Fire Fighters to the right locations so that we can make sure we are tracking all of the investments and work that is happening to different assets throughout the City. As you can see,we are increasing the volume of data and the number of systems that are interacting with GIS and we really need this position. He continued, So, to get into the details for the $803,000 of new expenditures, $112,000 of those are non-recurrent expenses to enhance our digital inclusion initiative. So, in order to pay for the professional services for the design and installation of expansions to this network, $25,000 are non-recurrent to buy hardware for our digital inclusion sites. We've partnered with the library to manage those devices because they have a lot of expertise with devices that are used by residents and everyone. That is not our strong-suite. We have $40,000 of recurring investment in our SB Academy Program which we've been piloting throughout this year. We've trained over one hundred (100) people in data analysis, how to use Microsoft Excel, how to do performance improvements, and we see the range of skills going from very basic IT skills to very sophisticated skills. It is a successful program and has trained over ten percent(10%) of the City workforce and we hope to keep growing it and making it stronger. We have$150,000 that we've outlined to cover the recurring costs of the maintenance of the body and dash cameras including a $10,000 agreement for a dedicated interne connection. So we need to transfer a lot of data in terms of pictures and video from those cameras. So we've set a dedicated pipeline that connects us to the vendor. He went on,Another thing to highlight is the $286,000 investment in Cityworks. Last year we also appropriated$286,000 for Cityworks for an initial phase. The bulk of that money is going towards implementation. So, it is professional services and one (1)-time expenditures. There are about $42,000 that align with recurring expenses but, as we keep growing Cityworks as the central permitting and licensing as well as the inventory management system for the City, eventually we will reach a number of users that allows us to get an enterprise agreement which means we can keep adding users without increasing the cost of this solution. Again, sometime in the next couple of years we will reach that point and then we won't be increasing the amount we have to pay per license. Again, you can also see the position highlighted in red associated with the GIS Specialist position. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld South Bend,Indiana 466011 p 574.235.92211f 574.235.9173 i I U574.235.5567 www.southbendin.gov 9