55-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way

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Special Event and Parade Regulations Ordinance Page 112 (b) Civic sponsored special events along with First Fridays and Art Beat sponsored by Downtown South Bend (DTSB) shall be given preference on date selection each year by the Board of Public Works. The list of civic sponsored special events listed in subpart(a) of this Section may be supplemented by the Board of Public Works from time to time as deemed appropriate. (c) Each civic sponsored special event shall comply with all applicable regulations of this Article, except for the payment of any fees or cost recovery charges. Sec. 14-143 Reserved for Future Use. Division II. Cost Recovery Program for Special Events. Sec. 14-144 Purposes. (a) Identification and coordination with all City departments and other City governmental entities to assure that the public health, safety and welfare are protected, are critical components to the City's hosting of vibrant events in many public venues. (b) The nature and scope of such governmental services must be assessed and reviewed through internal reviews of assigned City department personnel, in order to carry out such responsibilities. Often, this assessment results in substantial public services required to be provided.Each affected City department is required to recommend the level of each type of public service needed to be assigned for an event upon receipt of a copy of an application for a special event from the Special Event Coordinator to the Special Event Committee. That Committee shall review each such advisory recommendation and make the final determination of the level of necessary public services required, which shall be subject to the cost sharing provisions set forth in this Division. See. 14-145 Cost Recovery Program Established. (a) In order to systematically and objectively address the purposes set forth in this Article, a Cost Recovery Program is established for certain special events proposed to be scheduled in the City. (b) Recognizing the variety in types proposed events,the variety of applicants and/or event organizers, and the varying level of required governmental services which may be required to protect the public health, safety and welfare, a cost sharing program is determined to be the most fair and equitable method to properly balance having such events held in the City with the required costs of providing needed City governmental services." Sec. 14-146 Costs, Fees, Charges Associated with Special Events -Posting on Website Required; Deposit of Police Cost Recovery Monies into Fund#220. (a) Full costs for all direct costs and overhead costs incurred by the City for City personnel and the use of City equipment shall be based upon the following most current documents: (1) Board of Public Works Resolution approving a Schedule for Material Rental governing such items as barricades,barriers, fencing,traffic cones, concrete barrier, etc.; and "Special Events Program:An Analysis of Costs,Program Development and Recommendations published by the Revenue Bureau of the City of Portland,Oregon is on file with the Office of the City Clerk.It contains a summary of charts comparing various types of cost recovery of city services programs in effect in approximately twenty cities throughout the USA.U.S.Department of Transportation's Planned Special Events: Cost Management and Cost Recovery Primer was consulted which studied policies and procedures in Baltimore,Boston,Ithaca,Los Angeles, New York,Philadelphia,Phoenix,Seattle,and Washington,D.C.and focused on"Cost Recovery Best Practices".