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2, Pre­proposaConference <br />There will be an optional pre -proposal conference held on October 16 th at 10:00am at 301 S. St. <br />Louis Blvd. This meeting will give the City of South Bend the opportunity to detail the needs and <br />goals of this RFP as well give firms the opportunity to ask City staff questions about the project. <br />All questions will be answered in writing to any firm registered with the City of South Bend <br />website at www,sous hberidr�.,tT,,g,y/!!,!-'E. <br />I Selection of Knning Propo4 <br />Evaluation of proposals will be based on the following criteria, and they will be evaluated by <br />representatives of Venues Parks & Arts and Public Works within the City. Following an internal <br />evaluation process, the selection committee will provide a recommendation to the Board of <br />Public Works for approval. <br />I <br />,Cost <br />30 Points <br />Ability to meet branded product needs of the City <br />30 Points <br />Proximity to the City of South Bend <br />10 Points <br />References <br />10 Points <br />Examples of Previous Projects <br />10 Points <br />Product delivery lead times <br />10 Points <br />4. Niegofiadon <br />Final contract including scope and payment terms will be negotiated with the winning firm <br />following the selection process. <br />e The selection of a firm, as part of this RFP' process does not obligate the City of South <br />Bend to enter into a contract. <br />• If the City of South Bend and the winniing vendor are unable to negotiate terms, <br />then the City of South Bend reserves the right to negotiate terms with the next <br />highest scoring proposal. <br />5. Final ApprovaV <br />Final contract will be submitted to the Board of Public Works for evaluation and, <br />approval. <br />6, Conflict (-,)f Interest <br />a Individual <br />81113M <br />LA�", "I'EXAS 75M) <br />