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REGULAR MEETING OCTOBER 9, 2018 307
<br />AWARD PROPOSAL — ENTERPRISE RESOURCES PLANNING (IT OPERATIONS)
<br />In a memorandum to the Board, Mr. Matt Coats, IT, stated proposals were received for the above
<br />project by the Board on February 13, 2018. He noted the review team did three (3) stages of
<br />evaluation including a written proposal evaluation, demonstration evaluation, and discovery
<br />evaluation. Mr. Coats stated after review, the team is requesting the Board's approval to award
<br />the proposal to the highest overall scoring vendor, Crowe Horwath LLP. Upon a motion by Ms.
<br />Maradik, seconded by Ms. Fritzberg and carried, the Board approved the request to award the
<br />proposal to Crowe Horwath LLP.
<br />APPROVAL OF REQUEST TO REJECT BIDS — LIBERTY TOWER EXTERIOR
<br />RENOVATIONS — PROJECT NO. 118-086A (RWDA TIF)
<br />In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to reject all
<br />bids received on October 4, 2018, for the above referenced project due to being over the budget.
<br />Mr. Silveus stated the scope will be adjusted and the project will be rebid at a later date.
<br />Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the
<br />above request was approved.
<br />AWARD QUOTATION — CENTURY CENTER CONVENTION HALL A-B NEW ENTRY —
<br />PROJECT NO. 115-017A (HOTEL/MOTEL TAX)
<br />Mr. Roger Nawrot, Engineering, advised the Board that on September 25, 2018, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Nawrot recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Brown & Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa,
<br />IN 46573, in the amount of $75,552, for the Base Bid plus Alternate No. 1. Therefore, Ms.
<br />Maradik made a motion that the recommendation be accepted and the quotation be awarded as
<br />outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />AWARD QUOTATION WASTEWATER TREATMENT PLANT BANK STABILIZATION_
<br />PHASE 2 (UTILITIES, WASTEWATER OTHER EQUIPMENT)
<br />Mr. Jacob Klosinski, Utilities, advised the Board that on September 25, 2018, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Klosinski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, EFM Excavating, Inc., 20932 West 1st C Road, Walkerton, IN 46574, in the
<br />amount not to exceed $99,650. Therefore, Ms. Maradik made a motion that the recommendation
<br />be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion,
<br />which carried. Mr. Gilot asked that the funding source be confirmed, noting this is not
<br />equipment.
<br />APPROVE CHANGE ORDER NO. 1 — RAVINA PARK — BOWMAN CREEK
<br />STABILIZATION — PROJECT NO. 117-073A (SPECIAL LOIT MAJOR PROJECTS,)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Williams Creek Management Corporation, 4620 S. County Road 600 East, Plainfield, IN
<br />46168, indicating the contract amount be decreased by $26,810.80, plus an additional forty-eight
<br />(48) days, for a new contract sum, including this Change Order, in the amount of $244,899.20
<br />and a new project completion date of November 17, 2018. Upon a motion made by Ms. Maradik,
<br />seconded by Ms. Fritzberg and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— MONROE STREET PARKING LOT AND STREET IMPROVEMENTS — PROJECT NO.
<br />117-043 (RWDA TIF)
<br />Mr. Gilot advised that Walsh & Kelly, Inc. has submitted Change Order No. 2 (Final) on behalf
<br />of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614 indicating the contract
<br />amount be decreased by $6,933.15 for a new contract sum, including this Change Order, of
<br />$225,138.93. Additionally submitted was the Project Completion Affidavit indicating this new
<br />final cost of $225,138.93. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and
<br />carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — LEIGHTON PARKING GARAGE
<br />ENTRANCE REPAIRS — PROJECT NO 118-038 (MAJOR MOVES)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, for the above
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