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CLAIMS REVIEW MEETING
<br />JANUARY 17 2012 12
<br />A Claims Review Meeting of the Board of Public Works was convened at 8:37 a.m. on Tuesday,
<br />January 17, 2012, by Board President Gary Gilot with Board Member Donald Inks and Interim
<br />Board Member Kathryn Roos present.
<br />ADDITIONS TO THE AGENDA
<br />Mr. Gilot noted the addition of two bid awards to the agenda for the Ignition Park Generators,
<br />and the Switchgear Purchases, Project No. 1 11- 081.
<br />AWARD BID AND APPROVE CONTRACTS ---- IGNITION PARK DIESEL ENGINE
<br />GENERATOR SET AND MEDIUM VOLTAGE TRANSFER SWITCHGEAR PURCHASES —
<br />PROJECT NO. 111 -081
<br />Mr. Rob Nichols, Engineering, advised the Board that on December 27, 2011, bids were received
<br />and opened for the above referenced equipment. After reviewing those bids, Mr. Ronald
<br />Sinopoli, Turner Construction Company, Consultant, recommended that the Board award the
<br />contract for the Medium Voltage Switchgear Package to the lowest responsive and responsible
<br />bidder Brownstone Electric Supply Company, Inc., 690 East State Rd. 250, P.O. Box L,
<br />Brownstone, Indiana, in the amount of $155,780.00 for the Base Bid plus Alternates in the
<br />amount of $13,290.00, for a total of $169,070.00. Mr. Sinopoli recommended the Board award
<br />the Diesel Engine Generator Purchase to MacAllister Power Systems, 7575 East 30th St.,
<br />Indianapolis, Indiana 46219 in the Base Bid amount of $731,790.00 plus Alternates in the
<br />amount of $60,176.00, for a total of $791,966.00. Mr. Nichols recommended the Board approve
<br />the awards as outlined. Mr. Jitin Kain, Economic Development, stated the City is doing an
<br />exchange of services, providing $900,000.00 in generators to Data Realty at Ignition Park, in
<br />exchange for access to five (5) server applications, worth approximately $1,000,000.00. Mr.
<br />Gilot added that Data Realty waived their tax abatement, worth approximately $900,000.00, in
<br />exchange for this help to get started up. Mr. Kain noted that both companies received letters of
<br />intent to award on January 13, 2012. Therefore, Mr. Inks made a motion that the
<br />recommendations be accepted and the bids be awarded and the contracts approved as outlined
<br />above. Ms. Roos seconded the motion, which carried.
<br />APPROVE CLAIMS
<br />Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully
<br />supported by an invoice; the person receiving the goods or services has approved the claims; and
<br />the claims have been filed with the City Fiscal Officer and certified for accuracy.
<br />Mr. Inks stated the following claims were quh- rnittctd to the hnnrrl fnr annrminl-
<br />-
<br />Name
<br />I
<br />Amount of Claim
<br />- --
<br />Date
<br />City of South Bend
<br />$2,668,988.25
<br />01/17/2012
<br />City of South Bend
<br />$331,548.79
<br />01/09/2012
<br />South Bend Housing Consortium
<br />$570.00
<br />12/21/2012
<br />Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved
<br />as submitted. Ms. Roos seconded the motion, which carried.
<br />ADJOURNMENT
<br />There being no further business to come before the Board, upon a motion made by Mr. Gilot,
<br />seconded by Mr. Inks and carried, the meeting adjourned at 8:40 a.m.
<br />BOARD OF PUBLIC WORKS
<br />Liar A. Gilot, 'resident : ,
<br />lkpa1 E. nks, Member ,
<br />Kathryn Ro
<br />ATTEST:
<br />inda M `Clerk
<br />
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