09-05-18 Personnel and Finance (#6)

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®CITY OF SOUTH BEND OFFICE OF THE CLERK Commission office has been one hundred and fifteen(115). A total of forty-one(41)of those came from the County. Two (2) are from the County, thirty-six (36) are from Mishawaka, two (2) are from Granger and one (1) from North Liberty. So because of that increase in case load, we are requesting an addition of a part-time Administrative Assistant. We would like to move the cost of one(1) Investigator from the General Fund to the Grant Fund#258. You'll see(referencing a slide of the presentation) that the box in green is the proposed added staff and this is the proposed organizational chart. Councilmember Scott asked, Why are you moving that position to the Grant Fund? Will that always be there? Ms. Brooks replied, Right now we have a significant amount of funds that have accumulated over the last couple of years. We wanted to take advantage of that and make sure we are spending that down a little bit. I think there is an opportunity for us to keep it there for a little while. Ms. Brooks stated, We started the Diversity and Inclusion Plan back in 2016. It was a three (3) year plan so I thought it appropriate to provide an update on that plan. There were three (3) areas of focus, five (5) goals and sixty-three (63) action items. To date, fifty-five (55) of those action items have been implemented and are ongoing. Eighty-seven percent (87%) of the plan is living. We are in our second (2"d) year of the Plan. These (referencing a slide in the presentation) are the three (3) areas of focus. The first (1st) is workplace, then workforce and community. The goal within the area of workplace to was cultivate and sustain an inclusive work environment. Workforce was to recruit, hire, develop and retain the highest quality of candidates from all segments of society. Then in community there were three (3) goals and they were to expand opportunities for representative population outreach and engagement, to advance and sustain a more inclusive community attractive to international, national and local residents and then finally to cultivate and sustain an inclusive City service and procurement environment. She continued, I want to take you through each one (1) of those areas and look at each one (1) of the priority areas. Priority one (1) in the area of workplace was to establish baseline metrics in leadership, culture, voice, staff development and rewards. Out of the action items proposed, four (4) of them have been implemented and are ongoing. That was to monitor the progress of workplace environment survey. As Kyra had said, we completed the second (2"d) year of the climate survey for workplace and we've seen an increase in cultivating the engagement there. The collaborative staff performance evaluation and career path development was rolled out with the Police Department. They were our pilot program and they are now into their second (2"(I) evaluation period and we are rolling out the new forms for the rest of the City departments this year. Actually within the next couple of weeks we will be conducting supervisor training and staff training for departments. Then, as part of the survey, we are receiving feedback on policy development, procedural changes, program initiatives and then of course the development of employee resource groups. We currently have four (4) with a fifth (5th) one (1) scheduled to go online in fiscal year 2019. She went on, The second (2"d) priority under workplace was to establish and provide ongoing diversity and inclusion experiential learning, education,training, and workshops for all City staff. Of the seven(7)action items proposed, seven(7) actions have been implemented and are ongoing. We've completed and offer diversity and inclusion in municipal government workshops for leadership and department staff. Part of that training includes recognizing micro-aggressions and EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 227W.Jefferson BvIdISouth Bend,Indiana 466011p574.235.9221'1574.235.9173 I TTD 574.235.5567 I www.southbendin.gov 21