09252018 Board of Public Works Meeting

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REGULAR MEETING SEPTEMBER 25, 2018 296 I 1 Monarch Textile Rental Services, In. transfer to Wildman Uniform and Linen, 2810 Foundation Drive, South Bend, IN 46628 There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the transfer of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type yp Approved/ Released Effective Date Ruby J. Murillo Contractor Approved August 27, 2018 Roberts Environmental Services LLC Excavation Approved August 29, 2018 Sea of Glass dba Fish Window Cleaning Occupancy Approved September 12, 2018 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $5,681,544.21 09/21/2018 City of South Bend $2,162,836.37 09/25/2018 U.S. National Bank Association — R. Yoder Construction — Rum Village Dog Park; Requisition No. 82 $30,883.50 09/19/2018 U.S. National Bank Association — Lehman & Lehman — Rum Village Dog Park Design; Requisition No. 83 $738.08 09/18/2018 St. Joseph County Housing Consortium $22,874.63 09/07/2018 St. Joseph County Housing Consortium $16,846.88 09/07/2018 St. Joseph County Housing Consortium $73,716.75 09/07/2018 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Johnny Johnson, introduced himself as an Eddy St. resident. He stated on September 15, 2018, Kite Realty shut down Eddy Street to Napoleon St. for the Kelly Cares Race. He stated the race went from 7:30 a.m. to 10:00 a.m., but he observed Kite Realty come back and put the barricades back up after the race, and leave them there for the entire day. He noted he was not able to access his permitted parking spot. Mr. Gilot stated the City approved the race and the times. He noted the barricades are put up a little ahead of the start time, and removed a little after the finish, but this sounds excessive. He informed Mr. Johnson that the Board delegated the placing of the barricades in Eddy Commons to Kite Realty and other duties such as parking enforcement. He stated the Board should communicate to Kite to keep to the approved times by sending a letter. Mr. Eric Horvath, Public Works, stated let's look into what happened and if they don't obey the approved hours the Board can refuse to give them permits in the future. Mr. Johnson asked if someone can give them a call, noting he doesn't want to be confrontational. The Board stated yes, they could. Ms. Kara Boyles, Engineering, suggested he could call 311 if that happens and they will dispatch the Street Department to go out and check the situation. Mr. Horvath noted 311 staff would not be working on Saturday. Ms. Boyles stated at least they could leave a message and have a record of the situation. Mr. Murray Miller, Local No. 645, stated when he closed the street down, the Board said the Police would monitor his event, but you say Kite monitors their own events. He asked if the Police only monitor certain areas. Mr. Gilot stated the Police have authority over the entire city, Kite just is authorized to place the barricades for events in Eddy Commons. Mr. Johnson asked what if the Police tell Kite to put cones up and they do it; who monitors it? Mr. Gilot stated the Police oversee safety in the City. If they feel it is needed, they can order it. That is under their authority. Mr. Horvath asked if he was suggesting