09-24-18 Personnel and Finance - Laserfiche WebLink

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•CITY OF SOUTH BEND I OFFICE OF THE CLERK and so we are just trying to budget for the funds we've received in prior years. There is $500,000 we are requesting from our Worker's Comp and Liability Insurance Fund. We got hit pretty hard last ye . And the very end of lasts there were several very large dollar items and the cost of those are trickling in throughout the year. This is requesting to increase that fund. Fingers crossed we are hoping this covers us through the rest of the year. We don't make the decisions on any of that stuff as there is a third(3rd)party that does that,we just fund it. The $199,000 for the Liability Insurance Fund is due to us setting up separate divisions and one (1) is called Catastrophic Events and we are just requesting to appropriate funds to cover some of the flood-related expenditures that hit the City. We are requesting $200,000 here and we are getting reimbursed by the insurance company so the money will come back into the Fund as we get it. Councilmember Oliver Davis arrived at the meeting at 4:27 p.m. Committee Chair White then opened the floor to questions from Committee and Council Members. Councilmember Broden asked, I would like you to go through that other big mix up, there, on the LOIT. Ms. Hockenhull clarified, On the LOIT versus the Local Roads and Bridge Fund? Councilmember Broden confirmed, Yes. Kara Boyles,City Engineer with offices on the 13th floor of the County-City Building,replied,The first (lst) one (1), the $300,000 came back to INDOT. So, we started doing the Community Crossing Grant program in 2017 and in that year, they had the program set up such that we would budget for the project and they would then reimburse us. So it's a$2 million project, we budgeted $1 million and they gave us $1 million. Then we did the project and it was only $1.4 million. So then we had to give half(1/2) of that back because it is a fifty-fifty (50/50) matching grant. That is the$300,000. That is left over from 2017. Then the second(2nd)portion, overstated transfer out, I think this is just an overstatement of the fact that we thought we were going to do $2 million again this year, then the State changed the program. The year before, they gave us the money upfront and in this second (2nd) year, they gave us the dollars but they didn't give us $1 million. They only gave us $670,000 which meant we could only really do a project worth$1.3 million or $1.4 million. Then we didn't need to use the $650,000 that we got. Councilmember Broden followed up, So what is left unspent? Ms. Boyles replied, In that sense, in two (2) years, we've done Community Crossings valued at about $1.4 million each year instead of the $2 million. In the first (1St) year, the project came in way under what we anticipated so we had to reimburse them back. Councilmember Broden then asked, And there is no way to add any projects in at the end? Ms. Boyles replied, It wasn't possible for that first (1St) go-around. I think there was a learning curve for them as well in terms of how they were running the project. Even this year that has changed again so even the third (3rd) year will be different. They will now do two (2) disbursements. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 f574.235.9173 TTD 574.235.55671 www.southbendin.gov 8