55-18 Amendment adding Article 14 to Chapter 14 to address Special Events in the Public Right of Way

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Special Event and Parade Regulations Ordinance Page 114 (f) Those expenses constituting material costs shall be reimbursed to the City at their reasonable.retail value. (g) Recurring Event Discount: In the event that a proposed special event is a validated recurring event in the City, a ten percent(10%)discount shall be given by the City for reimbursement of Tier II or Tier III government services provided. (h) Cost Recovery Invoice:The City will provide the applicant or event organizer with a Cost Recovery Invoice detailing any and all costs and charges, which are over and above the non-refundable application fee, a minimum of thirty (30) days in advance of the event. Payment in full of such costs and charges is required no less than four(4) days in advance of the event. (i) Additional Charges/Costs: The City shall have the right to assess additional costs for litter and refuse collection to the extent that the applicant or event organizer fails to meet the obligations set forth in its clean-up plan, as well as bill for additional charges set forth in an itemized billing of any verifiable damages or loss caused to City material, equipment or property known by the City to have been caused during the event. 0) Refunds:In the event that it is determined by the City that the applicant or event organizer overpaid for Cost Recovery, the City shall refund money based on information from the City Controller or his/her designee within thirty(30)days of knowledge by the City of an applicant's overpayment. (k) Postponement or Cancellation: An applicant or event organizer is responsible for notifying the Clerk to the Board of Public Works immediately upon the postponement or cancellation of an event. The applicant or event organizer shall be charged for any City services provided in advance of the event up through the time of notification. Sec. 14-149 through Sec. 14-153 Reserved for Future Use. Division III. Special Event Application and Regulations. Sec. 14-154 Special event permit application form requirements-non-refundable application fee. Application and Required Attachments: Unless otherwise provided by this Article, a special event permit application requires the following information: (a) Name, address,telephone number and email of applicant; and (b) Certification that the applicant will be financially responsible for any City fees and/or costs which may be imposed pursuant to this Article; and (c) Name, address,telephone number and email of the event organizer, if any; and (d) If the special event is designed to be held by, on behalf of, or for any organization other than the applicant, the applicant for the special event permit shall file a document from such organization which: (1) Authorizes that the applicant may apply for the special event permit on its behalf, and (2) Certifies that the applicant or event organizer will be financially responsible for any fees and/or costs which may be imposed pursuant to this Article; and