HomeMy WebLinkAbout09-10-18 Community Investment U d
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OFFICE OF THE CITY CLERK
KAREEMAH FOWLER, CITY CLERK
COMMUNITY INVESTMENT SEPTEMBER 10, 2018 4:00 P.M.
Committee Members Present: Gavin Ferlic, Regina Williams-Preston, Sharon McBride
Committee Members Absent: Oliver Davis
Other Council Present: Tim Scott, Jo M. Broden, Jake Teshka, Karen White
Other Council Absent: John Voorde
Others Present: Kareemah Fowler, Bianca Tirado, Graham Sparks, Bob
Palmer
Presenters: James Mueller, Dan Buckenmeyer
Agenda: Bill No. 18-42-Modifying and Reconfirming Resolution for
Historic JMS Building
Bill No. 18-43-Modifying and Reconfirming Resolution
for JSK Development(Ireland Hospitality/Holiday Inn
Express)
Bill No. 18-44-Modifying and Reconfirming Resolution
for JSK Development(Southhold/Courtyard Marriott
Downtown)
Bill No. 18-45- Modifying and Reconfirming Resolution
for JSK Development(Southhold/Hall of Fame)
Bill No. 18-46-Modifying and Reconfirming Resolution
for RDistrict One (Studebaker Building 84)
Bill No. 18-47- Modifying and Reconfirming Resolution
for Imagineering Enterprises (Personal Property)
Bill No. 18-48- Modifying and Reconfirming Resolution
for Imagineering Enterprises (Real Property)
Bill No. 18-49-Modifying and Reconfirming Resolution
for Tower at Washington(Hotel)
Bill No. 18-50- Modifying and Reconfirming Resolution
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CHIEF DEPOTY/DIRECTOR OF OPERATIONS DEPUTYJDiRE=R OF POLICY ORDMANTCE VIOLATION CLERK
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for Tower at Washington(Parking Garage)
Bill No. 18-51- Modifying and Reconfirming Resolution
for Tower at Washington(Retail)
Bill No. 18-52- Modifying and Reconfirming Resolution
for Tower at Washington (Apartments)
Committee Chair Gavin Ferlic called to order the Community Investment Committee meeting at
4:00 p.m. He introduced members of the Committee.
Committeemember Sharon McBride made a motion to, for purposes of public hearing,to hear
Bill Nos. 18-42, 18-43, 18-44, 18-45, 18-46, 18-47, 18-48, 18-49, 18-50, 18-51, and 18-52
together. Committeemember Regina Williams-Preston seconded this motion which carried by a
voice vote of three (3) ayes.
Bill No. 18-42- Modifying and Reconfirming Resolution for Historic JMS Buildin;
Bill No. 18-43- Modifying and Reconfirming Resolution for JSK Development (Ireland
Hospitality/Holiday Inn Express)
Bill No. 18-44- Modifying and Reconfirming Resolution for JSK Development
(Southhold/Courtyard Marriott Downtown)
Bill No. 18-45- Modifying and Reconfirming Resolution for JSK Development
(Southhold/Hall of Fame)
Bill No. 18-46- Modifying and Reconfirming Resolution for RDistrict One (Studebaker
Building 84)
Bill No. 18-47- Modifying and Reconfirmin6 Resolution for Imagincering Enterprises
(Personal Property)
Bill No. 18-48- Modifying and Reconfirming Resolution for Imagineering Enterprises (Real
Property)
Bill No. 18-49- Modifying and Reconfirming Resolution for Tower at Washington (Hotel)
Bill No. 18-50- Modifying and Reconfirming Resolution for Tower at Washington (Parking
Garage)
Bill No. 18-51- Modifying and Reconfirming Resolution for Tower at Washington (Retail)
Bill No. 18-52- Modifying and Reconfirming Resolution for Tower at Washington
(Apartments)
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®CITY OF SOUTH BEND I OFFICE OF THE CLERK
James Mueller, Director of Community Investment with offices on the 14th floor of the County-
City Building stated, We have eleven(11) resolutions today that are modifying the designation
period of the tax abatements. This does not extend the actual abatement itself, or the benefits that
come along with the abatement. The only thing being modified is the qualifying time period in
which they have to get their project done, get it reassessed by the Assessor, and then to have it
reviewed by the Auditor.
Mr. Mueller referred to a slide on the presentation (available in the City Clerk's Office). He
stated, These are tax abatements that are for the familiar projects that you've seen around town:
the JMS right around the corner, Holiday Inn south of town,the Courtyard Marriott between the
Chocolate Caf6 and the Century Center, the Hall of Fame just north of that, the Studebaker,
Imagineering Enterprises has a personal and real property tax abatement, and the Liberty Tower
just across the way that had a hotel, garage, retail and apartments.
Mr. Mueller continued, There has been an uptick in tax abatements as the economy has picked up.
South Bend has seen many booms and busts over the decades, but didn't necessarily take part in
the booms. Referring to the presentation, he stated, Here is the significant increase in tax
abatements and business activity since 2010. There has been an explosion in investment over the
last couple of years. Many of these projects represented today are the reason why. With these
larger projects,the scale and complexity has increased.Unanticipated issues even come with small
scale developments because there are unforeseen challenges with every project. A lot of times you
get through them on time,other times it delays the project from what you originally anticipated. If
you finish your project on time within the designation period, but given the timeline of the tax
abatement process, you may not receive your assessed value in time before the designation period
ends. Looking at the private investments from the property associated with tax abatements over
the years, you see that 2015 is a peak year, as many of these tax abatements before you are from
the 2015-2016 time period. As the economy tightened and the unemployment rate decreased, we
are almost at full employment, and you aren't seeing as many commitments for job creation. He
referred to the presentation, stating, Overall, we're exceeding what was announced in the"actual"
categories. In the investment levels, we are a little behind. This is because some of the projects
have not completed yet. Once they are completed, the actuals will go up. It is important to note
that they have the period of the tax abatement to phase in the jobs. The period is still ongoing, so
they still have time to meet those goals. Also, some of the assessed values aren't exactly what we
projected. In our meeting with Councilmembers Broden and Ferlic and the Assessor's Office, we
went over our methodology and they said it was a sound approach. Still,we're seeing a mismatch
between our estimated and assessed value.
Mr. Mueller explained the process of tax abatements, stating, The petitioner comes in with an
application,the SB-1 Form. DCI analyzes it and presents it to the Common Council for an up or
down vote. If the Council approves the abatement, there would be a designating resolution, a
confirming resolution,then a memorandum of agreement(MOA). Then the project gets started.
Then projects can change and on the back end, the companies are submitting their CF-1 Forms.
The Assessors reassess the value of the investment. The abatement is on the increase in value, so
we are not losing any money, it is basically phasing in the taxes on the new value being
generated by the new investment. That is an important distinction. We are looking at the personal
abatements which could be a five (5) year abatement, real property tax abatements can be three
(3) to ten(10) years, and the vacant building is two (2) years. The designation period, which is
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
when all of this stuff can happen, is what we are looking at extending today. A lot of these are
two (2) years, and we have some that are longer. January 1St is the effective date for the new
assessed value of properties. The Assessor does not go around to every property on January,
but whatever is thought to be the value on January 1't is what will be the assessment for that
property for the year, and then it will be paid the next year. The CF-1 Forms are due on May
15th, we submit the Annual Tax Abatement report to the Common Council on June 15u',
summarizing where every abatement is. In the July to September range,the recipients receive
their reassessment from the Assessor's Office in a Form 11, which is set by statute.
Mr. Mueller showed an example in the presentation. He stated, If we start the project in October,
you've approved the tax abatement and the project commences. If they didn't face any delays,
they've been able break ground before winter and the project is on schedule. Theoretically, by
January 1St there is some new value on the property so there is a partial reassessed value. As the
project continues throughout that year, you get to next year and whatever value had been added
that year would be partially reassessed on January st the following year. This project would
complete in April, months before the two (2) year designation period would end in October, but
they won't receive full assessed value until the next January, and they wouldn't pay the taxes on
that until the next year. So even if you're on time, you're oftentimes going to blow through this
two (2) year designation period.
Mr. Mueller referred to a slide explaining the new designation periods that are being proposed
alongside when they were set to expire. He stated, Some projects ran into a delay, so they need
an additional year. The two (2) "not completed"categories are the Imagineering Real and
Personal Property tax abatements, and the second phase of Liberty Tower. As you see,the first
phase of the Liberty Tower well exceeded the investment level projected for the entire project for
both phases. Construction costs were higher, and there were challenges to working on a building
this tall and having to get the right people to do that. They have met their investment level on
that project and they're looking to work on the retail this fall, and get started on the apartments
next year. That extra year of the designation period would help get these projects going.
Mr. Mueller presented a slide with the status of each of the assessments, and when the Form 11 s
were sent. He stated, If you see where the assessed values are, you can see that some of them are
only partial and the values aren't very high. The assessed value of the Liberty Tower land is $1.5
million, it was $1.1 million. We just saw all of the money going into the building, so it is safe to
assume the whole value hasn't been accounted for yet by the Assessor's Office. We included
some of the policy goals and the reasons why tax abatements are beneficial incentives.
Committee Chair Ferlic asked, Do you expect a longer lag, the bigger the project is? If there is
more investment going into a project, it is going to take longer?
Mr. Mueller answered, Yes,there is usually more complexity, so there is more that can go
wrong.
Committee Chair Ferlic asked, Can we go back to the wages? It looks like more than we
anticipated. It's fifty percent(50%) greater than what we anticipated for salaries, is that just
because of a tight labor market and the growing economy?
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®CITY OF SOUTH BEND I OFFICE OF THE CLERK
Mr. Mueller stated, Yes, our wages have been growing faster than the national average over the
past couple of years. Also,we want these investments to succeed, so we don't try to create
unrealistic goals. Sometimes when they come,they are under promising because there are a lot
of uncertainties.
Councilmember Karen White asked Mr. Mueller to share the extent of the conversation from his
meeting with the other councilmembers and the Assessor.
Mr. Mueller stated, Before that meeting, we didn't have the full appreciation of the timeline.
Even if you are on schedule for an eighteen(18) month project with a two (2) year designation
period, you are still likely to blow through that deadline.
Councilmember White asked, Are you saying that we may need to look at the length of it
differently? If so, what would that look like?
Mr. Mueller responded, One (1) idea is to start with a longer timeline and designation period
knowing that the process takes a while to actually work, even when projects stay on schedule.
Developments will always face issues and potential delays, so we may have to come back over
time. This would only apply to tax abatements this year forward, so there are still probably some
in the queue from 2017 and earlier. 2015 was a peak year for the number of tax abatements.
Councilmember Jake Teshka stated, So it was a peak year in the number of investments. I just
want to clarify that we're extending the period for which they can complete the project. That is
what is up for the vote.
Mr. Mueller answered, Correct. We're not extending the abatement period itself,we are just
extending what improvements can qualify. We're just trying to capture the original agreement
that we had for the project.
Councilmember Teshka stated, So it's that increase in value that is being abated, it's not like
we're losing money on any of these things.
Mr. Mueller stated, Right. It would be better to call it a tax phase in. The county calls it a tax
phase in. In our code and elsewhere, we call them abatements.
Councilmember Tim Scott stated, This is a proactive process. You guys are going to do this
every year? Do you have timelines where you're going to sit down with the Assessor's Office to
review them? We might be seeing this type of thing before Council every year, where we
haven't in the past. Oftentimes its "Oh by the way..." This is like that but it is also proactive. Do
you feel that we should just write this in the schedule for next year now?
Mr. Mueller stated,As you know,there's the CF-1 that is due. Sometimes people forget to
submit them after we send reminders. When we are doing the tax abatement report, sometimes
we realize they forgot to send them in, so we'll always have those. As part of the annual process,
we review it and look at the assessed value coming in. We don't get the Form 11 until the
summer, after we submit the annual tax abatement report. We don't know whether the full value
has been reassessed until later in the year.
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
Councilmember Jo M. Broden stated, The overview is appreciated. The Auditor has a key role to
play in this as well, because they are tracking the abatement schedule and the payments, correct?
After our meeting, that was my thought. What has been done to connect all of the parts in a
timely manner? Between Council's approval and the time that the building permits are pulled,
that will flag everybody down the chain. And it may not be full, because it might only be year
one (1) or two (2) of the project. My overview of the meeting was that there were a lot of right
hands not knowing what the left hands were doing between City offices and what the developer
was doing. I would rather look at expanding the designation period because it looks like we've
missed, at least in the 2015 period which predated you. It seems to me that there needs to be an
adjustment on that. I'd like to know a little bit more. This is important not only for large scale
developers, but also residential properties. What does the cleanup on this process look like?
Committee Chair Ferlic asked, Would it be best to have a standard, much longer period for
everyone, or is there something for those smaller developments that you want to incentivize
quicker completion? We could just say it is four(4) years for everyone.
Councilmember Broden stated, And timeliness is important when someone comes to us with a
project. Timeliness matters in getting these off the ground. I get delays, but hearing these all en
masse today, we are not getting the opportunity as a Council or as the public to understand. It
could be instructive if we had a sense of each one (1) of these.
Mr. Mueller interjected, We have representatives from each of these projects.
Councilmember Broden stated, And that would be helpful, the designation periods, the
communications and the timing between all of the parties. I have at least one (1) vote that I regret
on this Council, and it was from an earlier petitioner who said they didn't get a Form 11.
Everybody gets Form 11 s one (1)way or another, and if you don't get them and you're living in
the City and you have a residence, then you're getting those at the same time. It should be
coming to your commercial address, or there is.a communication error with the Auditor on the
property information. All of the other information about taxing periods and if you want to appeal
that, to me, that is a huge communication thing that we all go through as a community. We need
to get to the bottom of that, where the Form 11 s weren't sent. To me, there's a general awareness
that we all have as tax payers in this community, and of course that then triggers all of these
different steps. I just want to make sure the communication level is increased. There is a certain
level of hand holding that goes into these, but at some point, your investment is your investment.
After getting these abatements, I don't know why the subsequent paperwork isn't being filed.
Mr. Mueller stated, You can receive a Form 11, but if it doesn't have the updated full new
assessed value, it doesn't do you any good if that value comes in the next.year. We know from
our other conversation with the Assessor's Office,they don't assess every property every year.
You'd like to do every property so you don't have big jumps, you'd also probably have fewer
appeals, but that's one (1) issue. From our perspective, we can proactively tell the Assessor's
Office, "here are the properties with tax abatements,please look at these". As we discussed in
the meeting, we can give them an architectural drawing and the design costs if that helps them
start, but they have their own process that they're going to follow.
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Councilmember Broden stated, But that's the Building Department,right?As soon as that permit
is pulled,there are going to be some calculations. My last point is, embedded in each of these
agreements was an annual compliance check. Was it done in 2016 or 2017? Were there annual
compliance checks?
Mr. Mueller stated, Those are the waivers we bring to you, when they're out of compliance. We
find those when we do the annual reports, that's when we bring them to you.
Council Member Broden stated, So everyone is submitting their paperwork to you, and there is a
duty to do the survey in these agreements.
Mr. Mueller answered, Yes. They're upholding their requirements. Last year, before we
instituted the new process of notification,there were a lot of cases. We had a number of waivers.
Councilmember Broden stated, Obviously I'm thrilled with the investments, but some of these
are mixed in the actual applications that we got. We had X amount of money, but then it was
across three (3) different projects within a particular address. What's what, and have we actually
hit the marks in terms of what's anticipated,that's a little bit more difficult to track. I am more
interested in not seeing this process become a catch up going forward.
Councilmember Scott stated, I agree with a lot of the things that Jo says. Since I've been on
Council, we've had four (4) directors of Community Investment, so we average a new director
every twenty-one (21)months. Hopefully you're around a little bit longer, but we've seen you
put together a team with the City, and right or wrong, I like the fact that this is a proactive
process. Our predecessors need to understand that, and yours do too,that putting processes like
this is place is good. Is there a statutory limit on the length of the designation period?
Dan Buckenmeyer, Department of Community Investment on the 14th Floor of the County-City
Building, stated, From a general sense, we are looking at changing the designation period from a
standard two (2) years to a standard four(4) years,to avoid this in the future. We're going to try
that and balance it. We don't want to sacrifice incentives for them to move forward in a timely
fashion. It will take a few years for this to take effect, but this will help us avoid this in the
future.
Committee Chair Ferlic stated, There are certainly greater incentives. Your tax abatement is
pushing the projects forward in terms of trying to cash flow your project. They're continuously
improving, and we appreciate that. I don't think that we can expect them to have all of the
problems solved forever, or that something isn't going to get dropped at some point by any of the
offices involved. People make mistakes, and that's why we have a process for people to come
back and rectify those mistakes. This is the reason there is a process for a waiver. Maybe we're
decreasing the percentage of mistakes, but since there are a lot more projects going on, we'll
probably continue to see these.
Mr. Mueller stated, It seems like a no brainer when you've invested more money than you
anticipated, we're happy to have you continue to invest, we want you to invest more.
Committee Chair Ferlic opened the floor for public comment.
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Jamie Reese, 112 W. Jefferson stated, I'm here representing the building owners and developers
of the Studebaker Lofts project. This project was done previous to the two (2)year extension, so
we received this abatement in June of 2015. The project opened on March 15, 2017,which was
prior to the June 22nd 2017 expiration. However,based on the timeline that Mr. Mueller shared
earlier,that Form 11 didn't get picked up until July 17, 2018 because as of Jules, the
building was not technically fully completed. The 322 has been filed based on that Form 11 that
we received in July of this ye , so everything should be fine other than the timing issue of just
one (1)month.
AJ Patel, President of JSK Development, 247 Dixie Way North, stated, We finished the
courtyard back in April of 2018, and the Hall of Fame just closed recently. We opened the
[Holiday Inn] Express on the south side in Jam, so we're pretty close to our time limits.
Kevin Smith, 635 S. Lafayette Blvd., representing the Studebaker District stated, The major
pieces that we found were 40,000 yards of bricks in the parking lot which we didn't anticipate.
The other is that because of the age of the building, the water mains were old and much more
difficult than expected. We just had to work around things to reestablish them. Also, because of
all of Notre Dame's investment, it was a challenge to get resources, contractors and materials.
Those were the three (3) main elements that drove our timetable up.
Matthew Huff, 1302 W. Sample Street, representing Imagineering, stated, Our project was
originally going to be developed for one (1) customer in a very large facility. That ended up
falling through at the end, so we had to reevaluate the whole situation.Now instead of adding
one (1) line, we're adding three (3) lines and so our project became much larger.
Mark Neal, 112 W. Jefferson Blvd., representing the Tower at Washington Square, stated, The
building was expected to have a$30 million renovation, the focus was on the shell of the
windows, hotel and garage. We are already about $10 million over the original investment
amount expected for the entire building with just the hotel and the garage completed. The
residential and retail portions are looking to be completed in the next year. The owner is
spending quite a bit more than expected, so he wants to make sure that all of the decisions he
makes are good ones. He is excited to complete the project in 2019.
Sue Kessim, 4022 Kennedy Drive, stated, I am probably most familiar with the Renaissance
Project. I've been to a lot of meetings there and I think it's a great thing to save that building. I
really appreciate not putting it in the landfill, especially with all of the asbestos and lead, so I
really appreciate, not only from an economic standpoint, but from an environmental standpoint,
all that you've done to repurpose and reuse and do it properly. I know that project has taken way
longer, but I think it was a good investment and I appreciate all that you've done. I took a tour
recently and it was really nice. I researched abatements from 2011 to 2017. In 2017 there were
$36 million given in abatements. Hopefully they will make good on the promises. A lot of them
they call a phase in,there's no phase in if there is zero (0)taxes for ten(10) years. In other
communities in my research on the TIFs, when you give TIF money, the taxpayer is already
investing. They don't typically get the abatements. The taxes are where the taxpayer gets paid
back for making the investment with the TIF. South Bend seems to be more unusual in that. In
Chicago,they're in financial crisis because they used TIF and abatements. As you're considering
this, I want you to consider in general, the process of having so many abatements. A lot of the
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CITY OF SOUTH BEND I OFFICE OF THE CLERK
figures in the 2017 report from Community Investment were left blank, so it was hard to analyze.
To Mrs. Broden's point,the process needs fixing. The Council needs to be cognizant of how
much this is going to cost. The packet did not tell us how much money we're giving up in taxes,
so how do you make a decision when you don't know the return on investment or the amount of
taxes? The taxpayers see their property value go up, so I think there needs to be a real evaluation.
The City posted a$62 million deficit last year. I don't know if we can afford tax abatements. I
want to bring these points out as a citizen, a taxpayer and a homeowner. Looking at the City
deficits and that our cash reserves are down$87 million in the last three (3) years. I would like to
know how much money we are giving these people.
Mr. Mueller stated, We are talking about tax abatements, and we mentioned earlier today that
this is a tax phase in so we're losing zero (0) dollars. I can assure you that these projects would
not have moved ahead without the incentives. All of the benefit that we are going to get from this
increased assessed value would not exist, so we would actually be losing money by not
incentivizing these projects. Regarding the comment about TIF versus tax abatements, we talked
about the philosophy of incentives in December and one (1)of those slides is in our appendix in
this presentation. This shows that the benefits of using tax abatements include mitigating risks,
and closing financing gaps because the market does not necessarily support the costs of
construction right now. Construction costs are high, and you aren't going to make that up
through the rent you're charging, so you have to fill in the gaps. Larger projects are more
complicated, and sometimes we challenge developers to do larger projects than what they bring
to us. There are also competitiveness issues, and other policy goals such as sustainability, equity,
or other things we like to promote with incentives. We're trying to move more of the
development to tax abatements because that is an inexhaustible supply with less risk. It is lower
risk to the taxpayer than TIF, and it scales with new investment levels. It also only goes into
effect if and when a project investment occurs, as opposed to putting TIF into a project that starts
and then fails, and you're left with a half-completed project. The tax abatement only goes into
effect if the project is done. You're not limited by geography or competition of other supported
projects. We're trying to free up TIF funds for use with more public investments such as the
Parks and Trails Investment, neighborhood plans and public infrastructure.
Committee Chair Ferlic reminded committee members, We are just looking at extending that
time period specifically.
Committeemember Sharon McBride made a motion to send Bill Nos. 18-42, 18-43, 18-44, 18-45,
18-46, 18-47, 18-48, 18-49, 18-50, 18-51, and 18-52 to the full Council with a favorable
recommendation. Committeemember Regina Williams-Preston seconded this motion which
carried by a voice vote of three (3) ayes.
With no further business, Committee Chair Ferlic adjourned the Community Investment
Committee meeting at 4:46 p.m.
Respectfully Submitted,
v`
Gavin Ferlic, Committee Chair
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