Contract - South Bend Human Rights Commission - Affirmative Fair Housing Activities (2)

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PLEASE NOTE: In certain circumstances, sub -recipients or developers may be provided with advance payments for expenses incurred but not yet paid. In such instances, the subrecipient or developer must provide acceptable documentation (as previously noted) to DCI staff that proves payment was made to the vendor no more than three (3) days after receipt of CDBG funds from the City. Any arrangement to receive advance payments must be agreed upon between the City and the subrecipient or developer pt.ior to submission of a claim to request funds. NON -EXPENDABLE PROPERTY Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property (equipment, furniture, fixtures, etc.) without obtaining prior written approval from the Department of Community Investment. PRIOR APPROVAL Prior written approval from the Department of Community Investment will be required in order to expend funds for cost categories, types of activities, or locations not listed above. Prior written approval must also be obtained for any reductions, deletions, or additions to the approved line item budget. FINANCIAL AND ADMINISTRATIVE REPORTS The Agency shall submit the Reimbursement and Progress Report supplied by the City upon each request for withdrawal of funds (claim). The Agency understands that claims for reimbursement of expenses (goldenrod forms) shall be accompanied by proper documentation (check copies, invoices, staff time distributions, etc.). The City reserves the right to refuse any or all claims not properly supported with adequate and proper documentation of claims and activity progress. Appendix I - Scope of Services Page 3