|
REGULAR MEETING DECEMBER 22 2011 414
<br /> operational cost would also increase if a different vendor is selected because additional software
<br /> licenses would need to be purchased, and yearly software maintenance fees for both software
<br /> packages and support training for two different software packages would be needed.
<br /> Standardizing on the Cues CCTV camera system hardware is also critical. If another
<br /> manufacture's camera hardware is selected the City would have to stock spare parts for two
<br /> different manufactures. Employees would also need to receive maintenance training on both
<br /> systems. It would also be hard to establish and use the same Standard Operating Procedures if
<br /> the equipment is different on both trucks. By selecting a different equipment manufacturer
<br /> the overall daily operational cost would increase. Therefore, Mr. Inks made a motion that the
<br /> recommendation be accepted and the Special Purchase be approved as outlined above. Mr. Price
<br /> seconded the motion, which carried.
<br /> APPROVAL OF QUOTE AWARD — REPLACEMENT LIGHT POLES FOR KNOCKED
<br /> DOWN POLES SIGNAL/LIGHTS
<br /> Mr. Gilot advised that the Board is in receipt of a request from Mr. Rob Nichols, Engineering, to
<br /> award the purchase of the above referenced equipment to Tech-Lite Corporation, 7718 Loma Ct.,
<br /> Fishers, Indiana 46038, in the amount of$28,650.00. Mr. Nichols noted this purchase was placed
<br /> on the agenda as a Special Purchase, but it should be approved as a quote award. He noted three
<br /> quotes were solicited, one responded that they could not meet the INDOT signal mast arm design
<br /> standards required, and the other quote was non-responsive due to submitting incorrect materials.
<br /> Therefore, Mr. Inks made a motion that the recommendation be accepted and the quote award be
<br /> approved as outlined above. Mr. Price seconded the motion, which carried.
<br /> APPROVE CHANGE ORDER NO. 4 — MAYFLOWER ROAD CONSTRUCTION —
<br /> PROJECT NO. 110-036 AEDA TIF
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf
<br /> of C&E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the contract
<br /> amount be decreased by $9.76 for a modified contract sum, including this Change Order, in the
<br /> amount of$2,584,938.95. Mr. Villa informed the Board that the difference is from the removal
<br /> of some line items from the original specifications and the addition of new line items. Upon a
<br /> motion made by Mr. Inks, seconded by Mr. Price and carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 3 --- MAYFLOWER ROAD SANITARY SEWER
<br /> EXTENSION PHASE I—PROJECT NO. 109-055 (TIF/SEWER BOND
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf
<br /> of C&E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the contract
<br /> amount be decreased by $1,073.50 for a modified contract sum, including this Change Order, in
<br /> the amount of $1,887,931.50. Upon a motion made by Mr. Price, seconded by Mr. Inks and
<br /> carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 1 — MORRIS PERFORMING ARTS CENTER ENTRY
<br /> DOORS WINDOWS AND RESTROOM RENOVATION - PROJECT NO. 111-024 (CED
<br /> AND MPAQ
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br /> of Brown & Brown General Contractors, Inc., P.O. Box 487, Wakarusa, Indiana, indicating the
<br /> contract amount be increased by $18,672.00 for a modified contract sum, including this Change
<br /> Order, in the amount of$626,564.00. Upon a motion made by Mr. Inks, seconded by Mr. Price
<br /> and carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NOS. 2 AND 3 — EAST BANK SEWER SEPARATION —
<br /> PROJECT NO. 109-070A (EDIT)
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order Nos. 2 and 3 on
<br /> behalf of Woodruff& Sons, Inc., P.O. Box 450, Michigan City, Indiana. Change Order No. 2
<br /> indicates the contract amount be increased by $52,236.89 for a modified contract sum., including
<br /> this Change Order, in the amount of$2,072,570.77, and a time extension of seventy-seven (77)
<br /> days. Change Order No. 3 indicates the contract amount be decreased by $10,455.08 for a
<br /> modified contract sum, including this Change Order, in the amount of $2,062,115.69. Upon a
<br /> motion made by Mr. Inks, seconded by Mr. Price and carried, the Change Orders were approved.
<br />
|