12/22/11 Board of Public Works Minutes

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REGULAR MEETING DECEMBER. 22 2011 412 TGB UNLIMITED INC. DBA S&T BANCROFT ELECTRIC 25020 State Road 2 South Bead, Indiana 46619 Quotation was submitted by Mr. Ty Bancroft 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: Base Bid $25,448.00 Alternate A $5,410.00 Total $30,858.00 _MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Scott Kirkpatrick 1. Contractor's Non.-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: Base Bid $29,79150 Alternate A $9,832.50 Total $39,625.00 . Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Engineering and Economic Development for review and recommendation. After reviewing those quotes, Mr. Rob Nichols recommended that the Board award the contract for the Base Bid only to the lowest responsive and responsible bidder TGB Unlimited, Inc., DBA S&T Bancroft Electric in the amount of$25,448.00. Mr. Nichols noted the quote was approximately $100.00 over the budget if Alternate A is included. Mr. Gilot suggested that Mr. Nichols speak to the Controller to see if the funding could be found, rather than eliminate one light from the project. Therefore, Mr. Price made a motion that the recommendation be accepted and the bid be awarded and the Construction Contract approved for the Base Bid plus Alternate A, for a total of $30,858.00, subject to the Controller approval. Mr. Inks seconded the motion, which carried. AWARD BID — THREE 3 2011 OR NEWER SNOW PLOW EQUIPMENT FOR TANDEM AXLE TRUCKS (201„1„STREET DEPARTMENT_CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on November 7, 2011, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the second lowest responsive and responsible bidder, W.A. Jones Equipment Company, Inc., 1171 South Williams Drive, Columbia City, Indiana 46725, in the amount of$28,788.00 each plus $4,500.00 each for installation, for a total of$99,864.00. In a Memo to the Board, Mr. Hudak stated the bid of the low bidder, Northern Equipment, was rejected due to the following reasons: 1. Did not submit an exception list although it is required in our bid specification. 2. Did not submit any published literature on the products they bid. 3. Exhausted all reference materials at my disposal and could not find anny information on the model of underbody they bid, Henke USB XL. 4. The Wing Plow model that was bid is not stated anywhere in the vendor's bid. 5. Front plow model is not stated anywhere in the vendors bid. 6. Our bid specification includes a comply yes or no column to make it easier for bid comparisons but the vendor failed to mark this for the front plow.