12/27/11 Board of Public Works Special Meeting

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SPECIAL MEETING DECEMBER 27, 2011 434 OPEN AND AWARD BIDS AND APPROVE CONTRACT — IGNITION PARK GENERATOR PURCHASE—PROTECT NO. 111-081 AEDA (TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- Coun.ty News, which were found to be sufficient. Ms. Greene noted that the bids did not have a bid sheet to be read out loud. Mr. Nichols stated this was a complicated bid and there were options within the bid that needed to be tabulated and a bid tab created. Ms. Greene stated the bid security included needed to be 5% of the total bid and it needed to be determined that the amounts were correct. Ms. Greene requested the names of the bidders be read into the record, but the amounts be tabulated and put into a bid tab for review. Ms. Greene noted that Kirby Risk did not have an acknowledgement of Addendum I or a Non-Collusion Form. Mr. Gilot stated they would have twenty-four hours to forward the form. The following bids were opened and the names of the bidders read: :INLAND POWER GROUP 210 Alexandra Way Carol Stream, Illinois 60188 Submitted by John Hartlieb BROWNSTOWN ELECTRIC SUPPLY CO., INC. 690 East State Road 2505 Brownstown, Indiana 47220 Submitted by M. Scott Turner MACALLISTER POWER SYSTEMS 7575 East 30th Street Indianapolis, Indiana 46219 Submitted by Shannon Brooks CUMMINS CROSSPOINT, LLC 51.26 Beck Drive, Suite B Elkhart, Indiana 46516 Submitted by Paul Plazek BUCKEYE POWER SALES CO. INC. 6142 St. Joe Center Road, #221 Fort Wayne, Indiana 46835 Submitted by David Fairchild KIRBY RISK ELECTRICAL SUPPLY 1815 Sagamore Parkway North Lafayette, Indiana 47904 Submitted by Tom Reed Ms. Greene stated there is a need to go through the bids and confirm all of the required information is there. She suggested they approve the bids subject to legal confirmation and a bid tab to confirm all legal requirements are met. Therefore, Mr. Gilot made a motion to refer the bids to Engineering for review and recommendation, subject to legal requirements. Mr. Coleman seconded the motion, which carried. APPROVAL OF AGREEMENTS/CONTRACTS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second Contract Jonathon Part-Time Project Specialist Increase Contract Inks/Coleman Amendment Geels for the Energy Office $10,000 to $30,000 (Other Professional Services) Interloeal City of Cost-Sharing to Retain Amount for Inks/Gilot Agreement Mishawaka WNIT Public Television to 2012: City of Subject to