08232018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION AUGUST 23, 2018 251 The Agenda Review Session of the Board of Public Works was convened at 10:39 a.m. on August 23, 2018, by Board President Gary A. Gilot, with Board Members James Mueller and Therese Dorau present. Board Members Suzanna Fritzberg and Elizabeth Maradik were absent. Attorney Aladean DeRose joined the meeting at 10:50 a.m. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Opening of Quotations - Charles Black Monument Sign Mr. Patrick Sherman, Venues, Parks, and Arts, informed the Board that the IT Department will be part of the selection committee for this electronic sign. He noted it will be similar to the Morris Performing Arts marquee, only smaller. Mr. Gilot suggested they have an engineer involved in the placement of the sign to prevent issues with visual blockage or traffic hazards. He noted when you add motion, you distract drivers. - Change Order —Rum Village Dog Park Construction Mr. Sherman stated with the intention of keeping the dog park open in the winter, they determined they would need a concrete path that could be plowed for ADA access. Mr. Gilot suggested it would be interesting to consider getting paw prints imprinted in the concrete. - Street Vacation — Sampson Street Mr. Sherman stated the Park Department met with the Street and Engineering Departments and resolved their issues with vacating this street. He noted the Street Department will work with VPA on the design, and they may make a small turn -around at the end. Mr. Sherman stated the point of the vacation is to combine two (2) sides of the park into one (1). He noted in the process, they will be adding improvements such as a pavilion. Mr. Gilot asked if there is a big pipe in the right-of-way going into the storm water. He noted if you are putting a pavilion over a big pipe, you should offset the pavilion so as not to make access to the pipe difficult in the future. - Statement of Work — Canon Solutions America Mr. Shawn Delahanty, IT, stated Canon offered to upgrade the uniFlow Agreement that the Board previously approved from Corporate licensing to Enterprise licensing so this is just to obtain signatures on the new agreement. - State QPA Enterprise License Agreement — Dell, Inc. Mr. Delahanty stated this is the new three (3) year enterprise agreement. He noted this agreement has been with CDW in the past but Dell's State QPA was lower than CDW's State QPA pricing. Ms. Dorau asked if the amount is based on current users. Mr. Delahanty stated it is and they can always add users if needed going forward. - Professional Services Agreement — zedIT Solutions Mr. Dan O'Connor, IT Department, stated this vendor was recommended through Accela which is used heavily by Code Enforcement. He noted this is for support and development of Accela. Mr. O'Connor stated Code Enforcement prioritized six (6) issues that they will attempt to address this year. - State QPA Agreement — Network Solutions Incorporated Mr. O'Connor stated this is for the build -out of digital access for the Charles Black Center. He noted this will be the second digital click site, with Martin Luther King Center being the first. - Resolution —Assignment of Service Agreement Assistant Chief Todd Skwarcan, Fire Department, explained the firm that does physicals for the Fire Department, Public Safety Medical, has partnered with St. Vincent Health. This resolution allows them to assign the Fire Department cases to St. Vincent. He noted the Fire Department retains the same services and pricing, it's just a merger of two (2) companies. - Professional Services Agreement — Fifth Third Securities, Inc. Mr. Ben Dougherty, Deputy City Controller, stated in August the Board approved two (2) agreements for the zoo bond financing. He stated this is the third part for the underwriter. He noted the process is a little different than previously done, the City is pre -selecting an underwriter and has the ability to negotiate the cost. Mr. Gilot asked if an online auction is used for selling the bonds. Mr. Dougherty stated it's an electronic bidding system, noting the underwriter searches for purchasers and promotes the sale. He stated they anticipate approximately $3,700,000 in proceeds will go to the zoo. Mr. Dougherty stated the Common Council will hold their first reading on September 101h and the final hearing is on September 24tn - Professional Services Agreement — DLZ Indiana, LLC Mr. Roger Nawrot, Engineering, explained there was a failure in a roof drain at the Century Center that caused the floor slab to explode causing extensive water damage. He stated this is a report of what has to be done to fix the damage, adding the walls are out of plumb, and the damage is extensive. He stated two (2) restrooms will have to get rebuilt. Mr. Nawrot noted the