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PUBLIC AGENDA SESSION DECEMBER 8 2011 398 <br /> Mr. Hudak stated these trucks for the Police Department are also being financed through <br /> insurance reimbursements. Mr. Phil Trent, Police Department, stated the Police <br /> Department uses these trucks for investigations and are needed for hauling shovels and <br /> picks and other equipment. <br /> -Professional Services Agreement Supplement No. I —DLZ Indiana, LLC <br /> Mr, Jitin Kain, Community and Economic Development, stated that this increase is due to <br /> the contractor working extended hours, seven days a week to get the project done before <br /> winter. DLZ, as the construction Engineer, is needed to oversee the work and thus needs <br /> to increase their schedules also. <br /> - Auction of City Property at 717 E. LaSalle Ave. <br /> Mr. Larry Metieiver, Legal, stated the Board approved the auctioneer for hire today and <br /> the auction will be held Monday. The winning bidder will be required to sign a purchase <br /> agreement that will have to be approved by the Common Council that night. Mr. Gilot <br /> requested that at the beginning of the auction, time limits be set for questions. Mr. <br /> Zientara noted the bidder needs to be present in order to bid. Mr. Gilot questioned if <br /> they will be allowed to leave the room during the auction. Mr. Meteiver stated he would <br /> check with the auctioneer on the rules of the auction. Ms. Greene stated the winning bid <br /> is contingent upon the bid bond being received within twenty-four hours of the bid and <br /> the Council's approval of the award. Mr. Meteiver stated that if the lowest bidder doesn't <br /> come through with the check, the bid automatically goes to the next low bidder at the <br /> original bid. <br /> - Title Sheet—Deed of Dedication Plat for Douglas Road Added Travel Lanes <br /> Mr, Meteiver, Legal, stated that this was approved prior but the City just received the <br /> actual deed, so he is asking that the Board ratify their previous approval. <br /> - Special Purchase - Motorola <br /> Mr. Phil Trent, Police Department, stated the Council did an appropriation for the 2012 <br /> budget for Police radios, but this Special Purchase offered to the Police Department saves <br /> $250,000.00. Mr. Greg Zientara, Controller, noted the Council has to approve the <br /> expenditure first to give the Police Department the appropriation. Mr. Zientara noted the <br /> approval by the Board should be conditional upon council approval. Mr. Todd Bell, <br /> Motorola, stated the savings comes from a promotion in September that they extended for <br /> the City to take advantage of. Mr. Zientara added we are not trading in any radios, they <br /> are allowing us to hand down the old equipment to other users. <br /> - Change Orders — Diamond Avenue Trunk Storm Sewer and River Commons Lift Station <br /> Replacement <br /> Mr. Toy Villa, Engineering, stated Change Order No. 1 for Diamond Avenue is for <br /> relocation of an antenna, and Change Order No. 2 is for additional medallions for each <br /> column to meet the standard uniform design. Change Order No. I for River Commons <br /> Lift Station Replacement is for upsizing a meter pit that was found to be too small for <br /> maneuverability when the pumps were changed. <br /> - Award Quotations — Pinhook Filter Blower Replacement and Pinhook Well No. 4 <br /> Reconditioning and Pump Assembly <br /> Mr. Dave Tungate, Water Works, stated both of these awards are to the lowest responsive <br /> and responsible bidders, and both are one part bids, not two phase bids. <br /> - Professional Services Proposal, Ken Herceg & Associates, Inc.; Professional Services <br /> Agreement, Development Strategies Group; Professional Services Agreement, RW Armstrong <br /> Mr. Gregg Zientara, Controller, stated the City does not have any approval to go forward <br /> on this project for the Fire Training Center Site development yet. He noted the Council <br /> has to approve an agreement on December 12, 2011 and then the Interlocal Agreement <br /> has to go forward. Mr. Gilot noted the Mayor was hoping to get these projects initiated <br /> before he left office, but now there is no rush. Mr. Zientara and Mr. Gilot requested they <br /> all be removed from the agenda. <br /> No other business came before the Board. The meeting adjourned at 12:17 p.m. <br /> BOARD OF PUBLIC WORKS <br /> J <br /> Gary A. Gilot, President <br />