08142018 Board of Public Works Meeting

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REGULAR MEETING AUGUST 14, 2018 248 APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. rPend Amount of Claim Date a $5,700,621.95 08/10720 88 B$2,493,783.93 08/14/2018 ti$27,592 08/09/2018 at; Eddy St. Phase $1,335,948.49 08/01 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645, asked about the negotiation for the award of the proposal for the Building Cleaning Services for the Morris Performing Arts Center. Mr. Gilot stated this was a Request for Proposals and explained the process of awarding to the highest scoring proposal and the negotiation of a contract. He stated the review committee is approved to negotiate a contract with the vendor and if contract terms can't be agreed upon, they will go to the next highest scoring vendor. Mr. Miller asked about the road surface assessment agreement. Mr. Gilot explained Roadbotics technology uses sensitive cameras to analyze holes in the pavement while driving around the city. He added the sensors use a pacer assessment scoring tool to rate the condition of the pavement. He noted the sensors are attached to city trucks that are already driving around the city, so nobody has to actually drive all the miles around to analyze, they are already covering the whole city. Mr. Gilot stated in the past the city tried aerial photography to pick out rutting in the streets, but they had to pay someone to do it. Mr. Miller questioned why the Board declined his request at the last meeting to close Or Street for his Back to School event. Mr. Gilot explained the Board does not like to close a major street for crossing, they feel a minor street is safer. Mr. Miller stated their picnic is in Martin Luther. King Center and they cross to go to the park. He noted this is a different event than the one last year that the Board would not approve closure of Orange Street for. Mr. Gilot explained the Fire and Police are not in favor of closing a busy street just for crossing and would prefer the group use the intersections to cross for safety purposes. He suggested Mr. Miller work ahead early with the Police Department next year to find a compromise with VIP's at the corners to help assist crossing the street. He noted this is a very good event he is supportive of but it's important to teach children to follow traffic laws and cross at intersections with traffic, rather than running across the street, for safety purposes. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC --WORKS IQ-K� Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Memrer— Suzanna M. Fritzberg, Member Ja s A. Mueller, Member