08-08-18 Personnel and Finance (#2)

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK overtime number and then finally, hire some new staff to offset those contractual obligations and minimize the use of overtime. Councilmember Scott stated, Part of this was looking at page two (2) (referencing the budget document) and looking at the increases between the County, South Bend and Mishawaka. What we would be looking at, within our budget, does this come out of the Police budget? Steve Dalton,Financial Advisor for PSAP with offices located at 58266 Downey Avenue,replied, You are paying it out of one (1) of your income tax budgets, either EDIT or COIT. It was a lump sum. It was $2.5 million this ye and is projected to be $3 million next year. Councilmember Scott stated, Steve, you had some creative ways of other ways to pay for PSAP. Could you go over those? Mr. Dalton replied, Four (4) years ago, this Interlocal Agreement was signed and it spelled out a rather complex formula for determining who pays what. That$3 million comes from that formula. Nobody likes it, everyone thinks it is unfair but everyone is equally unhappy with it. Moreover, they may also be equally as unhappy with all the other options that are available. I've presented various options to the controllers and nobody likes any of them. I proposed at one(1)meeting that, perhaps, PSAP needs to be self-funded and maybe it needs to have its own funding source. My proposal is that we reorganize next year, not this year, the current income tax rate of one point seven percent (1.7%) has slivers for other funds and accounts, I proposed that we create, within that same stack, a PSAP dedicated income tax that would go to the PSAP and they would have to live within that. We can talk about that more next year because any restructuring of the Interlocal is going to be monumental. I guess the other option is that we keep going at the rate we are going with nobody liking the model. Committeemember Voorde asked, Is anyone else doing that around the State? Mr. Dalton replied, The State statute actually allows and, in some cases encourages, setting up a separate income tax with PSAP. I'm suggesting it would be more difficult to get votes to increase the income tax than to reorganize the existing stack of income taxes. Councilmember Scott stated, I know the County is not happy with the current agreement and how that is divvied up. The main thing I am concerned about is the performance and service. I think it is getting better but there is a long way to go. Last time you were here you talked a little bit about the training and the cross training of personnel that you have. We just graduated six (6) folks. Those six (6) took about six (6) months and five (5) of those six (6) are now completely cross trained throughout the board. About eighty-seven percent (87%) of the folks we have are cross- trained to fill every seat in the room. We put in a lot of time,energy and money into cross-training and it is paying its dividends now. Councilmember Scott stated, And my plan with the IT meeting is to talk about our role on the IT side with the CAD System and GIS, and those issues. Councilmember Broden then stated, So we have this huge personnel challenge but at the same time I see the problems with the CAD systems. Can someone square that for me? EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 1 TfD574.235.5567 i www.southbendin.gov 21