08-01-18 Personnel and Finance (#1)

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK the Department of Public Works on how close we can get it within one (1) year. On the South Shore picture... Councilmember Davis interrupted, Pause on that one (1) second? Will they send us an update on that or will they give us a presentation? Could we have that information before that presentation regarding the quiet zones? Mayor Pete replied, We will ask them for that, yes. As Committee Chair White pointed out, we hope to be able to present these to you a little in advance and then go department by department. Councilmember Davis interjected, Ok, I'm at peace. I Mayor Pete continued, On the South Shore front, we look forward to sharing more with Council about the outlook hopefully at the next full Common Council meeting. As far as how we budget for it, the commitment from economic development funds would be what covers the actual work that is being proposed. Obviously the cost profile changes under the different scenarios and we need to look at that together. Councilmember Davis interjected, So you're saying then the estimate we have from last ye , the $25 million commitment, is still in the Redevelopment Area? Mayor Pete replied, That is correct. Councilmember Davis followed up, And so we are still looking at the issues on it from that standpoint? Right now everything is still under that kind of umbrella but it hasn't, in this ye in terms of any type of changes, we haven't added or subtracted or anything else out of the General Funds yet? Mayor Pete replied, I believe that is correct, yeah. I think you would see all of that in the Department of Community Investment but I will double check that is the case. Councilmember Davis stated, Alright,thanks. Committee Chair White reminded the Committee and Council Members to write down their questions and ensured they would be recorded by the City Clerk and submitted to the Administration. They would then be answered and shared with the Council Members. Committeemember Regina Williams-Preston stated, I have some questions but I am willing to submit those. I have some comments to make that I would like to state at the end. City Clerk City Clerk Kareemah Fowler, City Clerk of the City of South Bend with offices on the 4th floor of the County-City Building, stated, I will try to make this pretty quick. I will start with the Clerk's staff. All of our positions are currently filled. We did fill a position,the Deputy Clerk position was filled at the end of last year. This (referencing a presentation which is available in the City Clerk's Office) is our organizational chart. The first(Ps line lists the employees in the Clerk's Office and what they do in the Clerk's Office and how they serve the Clerk and the Council. I know it is small EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld I South Bend,Indiana 46601 I p 574.235.9221 I f574.235.9173ITTD574.235.5567lwww.southbendin.gov 5