10/31/11 Board of Public Works Claims Review

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............. ........................ CLAIMS REVIEW MEETING OCTOBER 31, 2011 352 A Claims Review Meeting of the Board of Public Works was convened at 8:33 a.m. on Monday, October 17, 2011, by Board President Gary Gilot with Board Members Cart Littrell and Donald Inks present. APPROVE RELEASE OF MORTGAGE- 513 LINCOLNWAY WEST Mr. Inks stated this is a request from Ms, Pam Meyer, Community and Economic Development, for the release of a mortgage for Gene's Camera Shop located at 513 Lincolnway West. He noted the mortgage was through the Neighborhood Business Development Corporation, later assigned to the Corporation for Entrepreneurial Development and eventually paid off. Both of these entities legally dissolved and the loan portfolio was transferred to the City. Therefore, upon a motion by Mr. Inks, seconded by Mr. Littrell and carried, the release of the mortgage was approved. APPROVE REMOVAL OF TRAFFIC CONTROL DEVICE Ms. Linda Martin, Clerk of the Board, informed the Board that Mr. Thomas Stewart is three months behind on payment of his reserved handicapped parking space No. 003 in front of the County-City Building. She stated he was sent a letter on October 13, 2011 informing him that unless payment was received, the sign would be removed on October 25, 2011. She stated she spoke to Mr. Stewart on the phone and he assured her that he would be in on October 28, 2011 to pay up in full. He never came in, nor did he call. She noted this is the second time Mr. Stewart has been in arrears on his account. Therefore, upon a motion made by Mr. Inks that Mr. Stewart be sent a final letter informing him that the sign will be removed if payment is not received by this week, seconded by Mr. Littrell and carried, the removal of the reserved handicapped traffic control device was approved subject to a letter being sent. APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Inks stated the following claims were submitted to the board for approval: Name Amount of Claim Date -City of South Bend $3,886,490.48 10/2812011 City of South Bend $1,208,547.70 10/31/2011 City of South Bend $1,825,683.73 10/31/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:03 a.m. BOARD OF PUBLIC WORKS ............. G 'A pre Gilot,a A Gilot, President D nald"E. nks., Member Carl P. Littrell, Member ATTEST: -eiOda M. Martin, Clerk