|
AGENDA REVIEW SESSION OCTOBER 20, 2011 340
<br /> RITSCHARD BROS., INC.
<br /> 1204 West Sample Street
<br /> South Bend, Indiana 46619
<br /> Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility
<br /> Verification, Non-Discrimination Commitment for Contractors and Certification of Use
<br /> of United States Steel Products or Foundry Products was Submitted
<br /> Quotation was submitted by Mr. Donald Ritschard, Jr.
<br /> QUOTATION: $169,880.00
<br /> C&E EXCAVATING INC.
<br /> 53767 County Road 9
<br /> Elkhart, Indiana 46514
<br /> Contractor's Non-Collusion Affidavit,Non-Debarment Affidavit, Employment Eligibility
<br /> Verification, Non-Discrimination Commitment for Contractors and Certification of Use
<br /> of United States Steel Products or Foundry Products was Submitted
<br /> Quotation was submitted by Mr. Ed Bessinger
<br /> QUOTATION: $210,551.50
<br /> Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations
<br /> were referred to Engineering and Economic Development for review and recommendation. After
<br /> reviewing those bids, Mr. Robert Nichols, Engineering, recommended that the Board award the
<br /> contract to the lowest responsive and responsible bidder R&R Excavating, Inc., in the amount of
<br /> $102,000.00. Mr. Nichols stated the quotes were above the quote threshold and he would have to
<br /> have the Mayor's concurrence to award the quote. Mr. Gilot stated the Controller needed to
<br /> approve raising the quote threshold also. He noted Mr. Zientara was present and asked for his
<br /> approval. Mr. Gregg Zientara, Controller, gave his approval of extending the quote threshold
<br /> beyond the $75,000.00 limit on this project. Therefore, Mr. Gilot made a motion that the quote
<br /> be awarded and the Contract approved subject to the Mayor's approval. Mr. Inks seconded the
<br /> motion, which carried.
<br /> APPROVE TITLE SHEET— CSO 003 TRUNK SEWER MODIFICATIONS -- PROJECT NO.
<br /> 111-007 (EDIT)
<br /> Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this
<br /> time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the
<br /> above referenced Title Sheet was approved and signed.
<br /> APPROVE LICENSE AND SERVICES AGREEMENT AND AUTHORIZE CONTROLLER
<br /> AND LEGAL----ASSET HEALTH,INC_(EMPLOYEE BENEFIT FUND
<br /> Ms. Cheryl Greene, Legal, stated she needed to have this agreement with Asset Health, Inc.,
<br /> 2150 Butterfield Dr., Ste. 130, Troy, Michigan 48084, added to the agenda and asked for
<br /> approval today. She stated she had just received the revised agreement in an amount, not to
<br /> exceed, of $120,000, with the amended terms the City asked for. She asked that the Board
<br /> approve the agreement, authorize the Controller to sign future documents related to this program,
<br /> and authorize Legal to approve any changes. Therefore, Mr. Gilot made a motion to approve the
<br /> agreement and authorize the Controller and Legal as outlined above. Mr. Inks seconded the
<br /> motion, which carried.
<br /> The Board discussed the following agenda items:
<br /> - Safety Report
<br /> Mr. Jeff Hudak, Central Services, presented his division's Safety Report for the month of
<br /> September, 2011. Mr. Gilot stated he has been noticing that accidents are up this year in
<br /> comparison to last year. fie suggested Central Services staff work with Robert Yeary,
<br /> Safety and Risk, on setting up some safety training and awareness. He stated frequency
<br /> breeds severity. Mr. Matt Chlebowski, Central Services, noted that one employee is
<br /> responsible for three of this year's accidents, and there has been some Human Resources
<br /> involvement and disciplinary procedures involved. Mr. Gregg Zientara, Controller,
<br /> suggested they need incentives for safety, and tracking devices for zero (0) accidents on
<br /> vehicles. He suggested posting safety guidelines on the bulletin boards also.
<br />
|