10/24/11 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 24, 2011 350 APPROVAL OF REQUEST TO EXTEND THE USE OF CITY-OWNED PROPERTY AS A COMMUNITY GARDEN— 802 KALEY STREET Mr. Gilot advised that a request from the Westside Neighborhood Organic Gardens, which has had permission from the Board to have a community garden at 802 Kaley Street since 2008, has submitted a request to extend their current agreement from November of 2011 to November 30, 2012 for growing root vegetables. Ms. Judith Rubleske, applicant, noted that these vegetables are planted in July and the harvest would not be until the end of November, 2012. This request also asks the Board for permission to install a fence around the garden to prevent rabbits from eating the produce. Area Plan Commission stated a Building Permit should be obtained for the placement of a fence and it should meet the general regulations for residential districts. No objections were received from Code Enforcement, the Fire Department, Economic Development, the Police Department, or Engineering. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved. FILING OF MONTHLY AND PERFORMANCE MEASURE REPORTS — DEPARTMENT OF PUBLIC WORKS The Division of Central Services and Environmental Services submitted their Monthly and Performance Reports for the month of September 2011. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. FILING OF SAFETY REPORT_DEPARTMENT OF PUBLIC WORKS The Division of Central Services submitted their Safety Report for September 2011. This report reflects injuries and accidents for each month and provides for a comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the report was accepted and fled. RATIFY APPROVAL OF CONTRACTOR AND EXCAVATION BONDS The following Contractor and Excavation Bonds were presented to the Board for ratification pursuant to Resolution 100-2000: A. Contractor Bonds 1. John Ward Concrete, Inc. —Approved October 6, 2011 B. Excavation Bonds 1. D&M Excavating, inc. —Approved October 11, 2011 Mr. Inks made a motion that the Bonds approval as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $3,946,105.88 10/14/2011 City of South Bend $1,390,460.63 10/21/2011 City of South Bend $2,475,493.87 10/24/2011 St. Joseph County Housing Consortium $12,36494 10/18/2011 St. Joseph County Housing Consortium $51,064.30 10/18/2011 St. Joseph County Housing Consortium $93,880.56 10/18/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, questioned whether the bidding on the Potawatomi Conservatory falls under the Board of Works jurisdiction. Mr. Gilot stated when there is a bid of that magnitude, the Park Department asks the Board of Works to act as their agent. He noted they don't normally bid such large amounts and are not familiar with the process. Ms. Greene stated the Park Board has independent contracting authority, but they are not familiar with the construction process so they designated the process to the Board of Works. Mr. Miller