10/10/11 Board of Public Works Minutes

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................ ................. AGENDA REVIEW SESSION OCTOBER 6, 2011 322 - Change Order No. 2 — South Bend Animal Shelter Mr. Gilot stated this change order is necessary due to the discovery of and need for removal of asbestos. - Request to Advertise for Bids—Demolition of 921 Louise Street(Former Qualex, Inc.) Mr. Gilot stated the Board may need to table this request; the site may be changing for the new Fire Station. He noted there will be a meeting tomorrow to determine which site will be used. Ms. Greene requested he make sure the Board has authorization to do appraisals if there is any private property involved in the new site. - Elevator Maintenance Contract Agreement—Kone, Inc. Mr. Gilot requested that Mr. Phil Custard, Purchasing, please try to consolidate these maintenance contracts. Mr. Custard stated he has been attempting to, but they all come up for renewal at different times and the terms don't allow for changing. Ms. Greene stated if termination language is put in the contract, we can consolidate these contracts as they come up for renewal. - Confidentiality Agreement— IBM Mr. Gilot stated he was told by Legal that we can't do these types of agreements because we are governed by open door laws. He explained that IBM is working with the City on real-time monitoring of CSO's and would like to make an example of the City, bringing other cities here to show what is being done. He noted a lot of the information on the monitoring is proprietary. Ms. Greene stated open door law allows local government to withhold proprietary information only. She noted to the extent the law allows the City to withhold information, we can agree to. - Memorandum of Understanding—Teamster's Local No. 364 Ms. Greene stated the Teamster's attorney called her and requested this Memorandum of Understanding be done to correct an error in the terms of the Wastewater and Code Enforcement's uniform and safety shoes section to reflect that the reimbursement is over the term of the agreement, not just the year. - Professional Services Agreements— Barnes and Thornburg and Crowe Horwath Ms. Greene stated these two agreements should be removed from the agenda. She noted she has reviewed them with the Controller and by law he can hire his own attorneys; it does not have to go through the Board of Works. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:02 p.m. BOARD OF PUBLIC WQ, RKS Gar 'A. Gilot, President 4 Dnald E. i(nks, Member Carl P. Littrell, Member ATTEST: Linda M. Martin, Clerk erk REGULAR MEETING OCTOBER.10, 2011 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 10, 2011, by Board Member Carl P. Littrell with interim Board Member Thomas Price present. Board President Gary Gilot and Board Member Donald Inks were absent. Also present was Attorney Cheryl Greene and City Attorney Chuck Leone.